HVAC PM and OMR Sandusky

The Ohio Department of Veterans Services/Ohio Veterans Home in Sandusky is seeking a qualified supplier to provide monthly preventative maintenance and repair services for HVAC and refrigeration systems located at 3416 Columbus Avenue. This procurement opportunity is specifically targeted to vendors listed on the MAC038 index, with a mandatory site visit scheduled for June 26, 2025, at 1:00 pm at the Secrest Main Entrance. The contract will be valid for one year with an option to extend for an additional year, focusing on comprehensive maintenance including monthly preventative services, repairs, and unscheduled maintenance for unexpected system breakdowns. Contractors must comply with ADA and OSHA standards, perform work during approved hours (Monday through Friday, 8:00 am to 5:00 pm), and provide 48-hour service notices. Key qualifications include using Original Equipment Manufacturer (OEM) trained personnel, maintaining a drug-free workplace, and being subject to potential random drug testing. The solicitation intends to award to the lowest responsive bidder, with proposals due by July 3, 2025, and invoicing requiring detailed breakdowns of labor hours, rates, and material costs.

The procurement is restricted to approximately 16 pre-qualified mechanical and HVAC service providers listed on the MAC038 index, effectively limiting competition to a specific vendor pool. No explicit set-aside designations for disadvantaged enterprises are mentioned in the documentation. Contractors will be required to submit electronic invoices to invoices@dvs.ohio.gov and adhere to strict security and background check protocols. While specific budget ranges are not explicitly stated, the contract emphasizes that pricing may not exceed contracted cost. The opportunity covers maintenance for the Ohio Veterans Home facility in Erie County, with potential integration requirements involving existing HVAC and refrigeration infrastructure. Contractors must also comply with the State of Ohio's Standard Terms and Conditions, which include provisions for confidentiality, data handling, contract performance, liability, insurance, and other critical contractual elements. The comprehensive nature of the contract suggests a focus on maintaining critical infrastructure for a state veterans facility with rigorous performance and operational standards.