HVAC parts and supplies

Texas Health and Human Services Commission is requesting bids for HVAC parts and supplies to support the Corpus Christi State Supported Living Center under IFB HHS0017825v2, with responses due September 28, 2026 at 10:30 AM Central Time and questions due by September 18, 2026.

The scope comprises a blanket purchase order for HVAC components including foil tape, capacitors, PVC fittings, sweat elbows and couplings, insulation tape, condenser fan motor, and belts across 12 line items, quoted on a unit basis. Same-day delivery capability is required. Deliveries must occur between 7:00 AM and 2:00 PM on specified dates but not between 11:00 AM and noon; vendors are responsible for additional warehouse charges such as overtime or re-stacking fees. Reworked products, previously refused items, seconds, and unauthorized substitutions will not be accepted. All pricing must be firm and fixed for the contract life, submitted F.O.B. Destination with freight prepaid and included in the quoted price, or with exact delivery costs and terms clearly stated.

The historical monetary value for the same or similar goods over September 1, 2025 through August 31, 2026 was $50,000.00, provided as a guideline only and not a guarantee of volume or compensation. The initial contract term runs September 29, 2026 through August 31, 2027, with an extension option for up to one additional year at HHSC's sole discretion subject to fund availability. Both HHSC and the Department of State Health Services are entitled to use any awarded contract.

Evaluation criteria include bidder's ability to meet specifications and delivery requirements, past vendor performance (including Vendor Performance Tracking System reports), financial capability, and price. Contractors may request price adjustments based on the Consumer Price Index using a specified formula or based on Federal Minimum Wage increases, subject to HHSC approval. No vendor conference or HUB courtesy review was scheduled. Responses must comply with HHS Solicitation Affirmations (Exhibit A) and HHS Contract Affirmations and Uniform Terms and Conditions (Exhibit B), including certifications regarding debarment status, conflict of interest, E-Verify participation, intellectual property ownership vesting exclusively in the State of Texas, and record retention for a minimum of seven years. Bidders may submit electronically through the optional HHS Online Bid Room or in person at the PCS office, 1100 W. 49th Street, Austin, Texas 78756, during standard business hours. Contact: Michael Fuentes (buyer); PCS customer service at 512-406-2500; Technical support at 512-438-4720 or 855-435-7181 (toll-free), Monday–Friday, 7:00 AM–7:00 PM Central Time.