HVAC maintenance services RE-bid

The South Carolina Adjutant General's Office, through the State Fiscal Accountability Authority's Division of Procurement Services, is seeking comprehensive HVAC maintenance services for multiple state facilities across South Carolina, with a specific focus on Richland County. The procurement is a re-bid for preventative maintenance, emergency and routine repairs, and potential replacement of HVAC systems at approximately 100 facilities managed by the South Carolina Army National Guard. The contract will cover both preventative maintenance and repair services, with specific equipment and facilities delineated in Attachment D, categorized into yellow-highlighted facilities requiring full maintenance and green-highlighted facilities requiring repairs only. Key deliverables include comprehensive HVAC system maintenance, cleaning of mini-split heads during the second and fourth contract years, and potential equipment repairs beyond standard preventative services. The solicitation requires unit pricing for various service categories and equipment types, with bidders submitting pricing exclusively in Tab C of Attachment A. Critical dates include questions due by October 19, 2022 at 4:00 PM, bid submissions due by November 7, 2022 at 11:00 AM, and award notification scheduled for November 22, 2022. The contract will be a one-year initial term with four potential one-year renewals, establishing a maximum contract duration of five years.

There are no explicit set-aside designations or restrictions mentioned for disadvantaged enterprises in the solicitation. Bidders must possess a South Carolina vendor number and register online at www.procurement.sc.gov to submit offers, with online bidding through SCEIS preferred but hardcopy submissions also accepted. Multiple offers with different pricing or scope can be submitted by a single offeror. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation based on the total potential value over the five-year contract period rather than first-year costs alone. While specific budget ranges are not explicitly stated, the comprehensive nature of the contract covering HVAC maintenance across approximately 100 facilities suggests a substantial contract value. Offerors must submit standard certifications regarding independent price determination, debarment status, drug-free workplace compliance, and ethics compliance. The solicitation indicates that repairs beyond the scope of preventative maintenance may be billed separately, providing potential additional revenue opportunities for the selected contractor.