HVAC maintenance and repair services

The State of South Carolina, specifically the State Fiscal Accountability Authority's Division of Procurement Services, is seeking a contractor to provide comprehensive HVAC maintenance and repair services for the Department of Employment and Workforce across seven active regions, including Greenville County. The solicitation requires a contractor to deliver all labor, parts, materials, and equipment for HVAC unit maintenance and replacement, with specific requirements including semi-annual inspections, emergency repair services, and a 24/7 telephone support line. Contractors must be licensed in South Carolina and have technicians with necessary HVAC certifications, with a guarantee of workmanship for three months after each service visit. The contract will have an initial term from August 1, 2025, to July 31, 2030, with four optional one-year renewal terms. Key dates include a non-mandatory pre-bid conference on June 24, 2025, at 10:00 AM ET via Microsoft Teams, questions due by June 24, 2025, at 4:00 PM ET, and bid submissions due by July 8, 2025, at 11:00 AM ET. The equipment inventory reveals a diverse range of HVAC systems across multiple locations, primarily from manufacturers like Trane, Carrier, Goodman, Daikin, York, and Lennox, with most units being 15-20 years old.

The solicitation offers opportunities for South Carolina Resident Contractor and Subcontractor preferences, encouraging participation from in-state businesses and those using in-state subcontractors. Bidders must provide detailed business information, including home office, payment, and order addresses, and comply with specific vendor preference regulations established in 2009. Insurance requirements are comprehensive, mandating commercial general liability, auto liability, and worker's compensation coverage. Minority participation is encouraged, with specific forms required as part of the bid submission. While no specific budget range is explicitly stated, the equipment list suggests potential repair and replacement costs ranging from $132 to $6,400 for individual units. The procurement process emphasizes compliance with state regulations and requires vendors to submit one online bid and one redacted copy. Potential bidders are advised to carefully review all documentation and understand the full scope of requirements before submitting an offer, with the contract award anticipated to be posted on July 11, 2025, on the procurement website.