HVAC Maintenance and Repair Service

The Southern Ohio Regional Transit Authority (SORTA) is seeking a certified HVAC Contractor to establish a comprehensive three-year preventative maintenance and repair service program for its transit facilities in Cincinnati, Ohio. The procurement, identified as RFP #115-2025RFPL, covers HVAC, mechanical, electrical, pneumatic, and energy management systems across five locations: Queensgate Terminal, Queensgate Training Facility, Bond Hill Terminal, Access Terminal, and Riverfront Transit Center. Contractors must develop and maintain a preventative maintenance program, perform emergency and ordinary repairs, and meet specific response time requirements. The evaluation criteria will assess firm and staffing qualifications (40%, 400 points), pricing (32.5%, 325 points), material markup percentage (5%, 50 points), and project approach (22.5%, 225 points). Key dates include site visits scheduled for December 1-2, 2025, with proposals due on December 19, 2025, at 2:00 pm. Bidders are required to provide hourly rates for standard time, travel charges, emergency services, and material markup percentages. Mandatory site visits will offer potential contractors opportunities to inspect equipment and facilities, with participants expected to bring personal protective equipment.

While no formal small business participation goal is established, SORTA has implemented a MetroMAX small business participation program to encourage diversity and inclusion. The contract will be awarded to the proposal deemed most advantageous to SORTA, considering both cost and qualitative factors. The procurement covers a comprehensive equipment inventory spanning multiple manufacturers like Honeywell, Carrier, Trane, and Daikin, including various systems such as Variable Refrigerant Volume units, split systems, rooftop units, and specialized environmental control equipment. The contract terms, outlined in the General Terms and Conditions document, include provisions for payment within 30 calendar days, insurance requirements with minimum $1,000,000 limits, and strict compliance with federal regulations including equal employment opportunity and Americans with Disabilities Act standards. Although no specific contract value is explicitly stated, the three-year duration and multiple facility coverage suggest a significant potential investment in maintaining SORTA's transit infrastructure mechanical systems.