Attachment_(D)_-_HVAC_Site_Visits.pdf
PDF 390 KB Posted
- Attached to
- HVAC Maintenance and Repair Service
- Solicitation number
- 115-2025RFPL
- Issued by
- Hamilton County, Cleveland City, Ohio
About this file
This document is an Attachment D site visit information packet from Metro, a public transportation agency in Cincinnati, Ohio, for a pre-bid site visit related to a solicitation. The document outlines a comprehensive two-day site visit scheduled for December 1-2, 2025, for potential vendors interested in viewing equipment and facilities. Day One will focus on touring the Queensgate location at 1401 Bank Street, with detailed inspections of ground floors, roof equipment, doghouse equipment, and boiler rooms. Day Two will involve tours of the Bond Hill facility at 4700 Paddock Road and the Access Paratransit Facility at 1801 Transpark Drive, including ground floor and roof equipment inspections, with opportunities for Q&A sessions.
Participants are advised to arrive prepared with personal protective equipment, specifically hard hats, high-visibility vests, and non-slip boots, which will be provided if vendors do not have their own. The site visits are the only pre-proposal meetings for this solicitation, and all questions raised during the tours will be documented and answered through OpenGov. Lunch will not be provided, and vendors are expected to bring their own meals during the designated lunch breaks. The procurement specialist, Leslie Tackett, will be managing the site visits and can be contacted at leslie.tackett@go-metro.com or (513) 632-7544 for any additional information.
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Text version
ATTACHMENT D
November 10, 2025
Attn: All Potential Vendors
Thank you for your interest in this solicitation! We will be hosting a two-day site visit for any vendor interested in coming to view the equipment mentioned herein. Please keep the following information in mind:
• Day One we will tour Queensgate, Day Two we will tour Bond Hill and Access.
Agendas are attached.
• This will be the only Pre-Proposal meeting we hold for this solicitation.
• A hard hat, high visibility vest, and boots (non-slip shoes) are suggested. Hard hats and vests will be available if you do not have your own.
• We will break on both days from 12:00 pm – 1:00 pm for lunch. Lunch will not be provided.
• Please arrive on time for both days as we have a lot of ground to cover and intend to leave on schedule.
• Make sure you sign in upon arrival.
• Please hold and make note of any questions that come up while touring the facilities.
o There will be a brief meeting at the end of both days where we will cover any Q & A. Any questions asked will be posted and answered in OpenGov.
o If you leave and have a question after the site visit, please post in OpenGov.
Thank you for taking the time from your schedule to come tour our facilities and view the equipment firsthand. I’ll see you on December 1st!
Leslie Tackett Procurement Specialist
Leslie Tackett Procurement Specialist
1401 Bank Street Cincinnati, OH 45214
(513) 632-7544 leslie.tackett@go-metro.com
Arrival at Queensgate South entrance lobby.
Follow directional signage to Maintenance Conference Room.
8:15 AM - 8:35 AM
Maintenance Conference Room. Sign In Sheet.
Metro, Procurement and DBE Introductions
8:35 AM - 10:00 AM
Tour ground floor of entire building, starting at South End. Scissor lift will be staged in Queesngate Shop so a typical overhead heater can be inspected.
10:00 AM - 10:15 AM Bathroom break (and as needed)
10:15 AM - 12:00 PM
Roof equipment and doghouse equipment inspections.
12:00 PM - 1:00 PM Lunch on your own.
1:00 PM - 1:45 PM Main Boiler Room Inspection 1:45 PM - 2:00 PM Bathroom break (and as needed) 2:00 PM - 2:45 PM South Boiler Room inspection
2:45 PM - 3:45 PM
All groups to meet in Maintenance Conference Room for Q&A and Day 2 instructions Day One Dismissal
HARDHAT
HIGH-VISIBILITY VEST
BOOTS / NON SLIP SHOES
SUGGESTED PPE:
8:00 AM
3:45 PM
PRE-BID SITE VISIT - DAY ONE
QUEENSGATE
1401 BANK STREET
CINCINNATI, OH 45214
Attachment D: Site visit information
Day One - December 1, 2025
Arrival at Bond Hill rear entrance. Follow directional signage to designated area TBD.
8:15 AM - 8:35 AM
Sign In Sheet. Metro, Procurement & DBE Introductions.
8:35 AM - 10:00 AM
Tour ground floor of entire building. Scissor lift should be staged in Bus Bay to inspect large Air Handler Units (AHU)
10:00 AM - 10:15 AM Bathroom break 10:15 AM - 11:30 AM Roof equipment inspections
11:30 AM - 12:00 PM Q&A
12:00 PM - 1:00 PM Lunch on your own
1:00 PM - 1:15 PM
Meet at Access Paratransit Facility (see signs for parking).
1:15 PM - 2:30 PM Tour building 2:30 PM - 2:45 PM Bathroom break
2:45 PM - 3:00 PM RTC requirements / instructions to be presented.
3:00 PM - 3:30 PM
Meet in large conference room for Q&A & Procurement's closing remarks Day Two Dismissal
HARDHAT
HIGH-VISIBILITY VEST
BOOTS / NON SLIP SHOES
PRE-BID SITE VISIT - DAY TWO
BOND HILL
4700 PADDOCK ROAD
CINCINNATI, OH 45229
8:00 AM
PRE-BID SITE VISIT - DAY TWO
ACCESS PARATRANSIT FACILITY
1801 TRANSPARK DRIVE
CINCINNATI, OH 45229
3:30 PM
SUGGESTED PPE:
Attachment D: Site visit information
Day Two - December 2, 2025
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