HVAC maintenance and repair john O. Pastore campus, cranston, RI

The State of Rhode Island's Department of Administration, Division of Capitol Asset Management and Maintenance is seeking qualified vendors to provide comprehensive HVAC, chiller, and water treatment services for multiple buildings located at the John O. Pastore Campus in Cranston, Rhode Island. The Request for Quotation (RFQ23002912) seeks vendors to perform quarterly HVAC maintenance, annual chiller and tower maintenance, and water testing and treatment for closed and open loop systems across various campus facilities. Vendors must provide detailed pricing for maintenance services, including straight-time and overtime labor rates, and percentage discounts on material list prices. A non-mandatory pre-bid conference is scheduled for June 13, 2023, at 9:00 AM EST at Building 61, with vendor questions accepted until June 22, 2023. The initial contract term is three years, beginning approximately July 1, 2023, with options to renew for two additional 12-month periods based on vendor performance and funding availability. Proposals must be submitted electronically through the Ocean State Procures system by July 31, 2023, at 9:30 AM EDT.

The procurement includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, with vendors required to submit a utilization plan detailing how they will meet this goal. Vendors must possess comprehensive insurance coverage, including $1 million in general liability, workers' compensation, automobile liability, and environmental/pollution liability insurance. The contract is subject to prevailing wage requirements and will be awarded based on responsiveness and vendor responsibility. While no specific incumbent vendors are mentioned, the solicitation covers multiple buildings including the Regan Building, Adolph Meyer Building, Roosevelt Benton Building, DMV Headquarters, and several other state facilities. Although a precise contract value is not specified, the multi-year contract with potential renewals suggests a significant budget allocation for maintaining critical HVAC and water treatment infrastructure across the state's Pastore Campus facilities. Prospective bidders must be registered in the Ocean State Procures system and capable of meeting the state's rigorous technical and compliance standards.