HVAC Indian Creek WA Residence

The Ohio Department of Natural Resources (ODNR) is seeking a contractor to provide HVAC preventive maintenance services for the Indian Creek Wildlife Area Residence located at 4258 Snowhill Road in Fayetteville, Ohio. The procurement specifically targets comprehensive maintenance for a Lenox Oil Furnace model 11A03 125,000 BTU system, with a contract term from July 1, 2025, through June 30, 2026. The scope of work requires quarterly inspections encompassing system assessment, diagnostic testing, cleaning, refrigerant management, safety checks, and efficiency optimization. Contractors must provide detailed documentation including inspection reports, maintenance logs, and repair histories, with regular status updates and system improvement recommendations. The evaluation will be based on a low lot total calculation, with the contract awarded to the lowest responsive and responsible bidder. The proposal deadline is June 6, 2025, and the primary point of contact is Randy Morgan, Assistant Wildlife Management Supervisor, who can be reached at Randall.Morgan@dnr.ohio.gov. Bidders must submit a complete bid for all items to be considered responsive, with technical capabilities and pricing serving as key evaluation criteria.

The procurement appears to be open to all qualified independent contractors, with emphasis on compliance with various state requirements. Contractors must complete an OPERS Independent Contractor Form and affirm their understanding of classification guidelines. The state encourages participation from Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors, though no specific set-aside provisions are explicitly stated. Contractors must provide comprehensive insurance coverage, including commercial general liability, automobile liability, workers' compensation, and cyber liability, with specific minimum coverage limits. The contract includes provisions for compliance with prevailing wage requirements, non-discrimination statutes, and ethical standards. While a specific budget range is not disclosed, the contract will be funded through state resources, with invoicing to be submitted directly to Ohio Shared Services. Contractors must also complete an Affirmation and Disclosure Form detailing their business locations and service performance sites, affirming compliance with Executive Orders prohibiting offshore services.