HVAC Scope of Work ICWA.docx

HVAC Preventive Maintenance for Indian Creek Wildlife Area Residence

MAC038 – STATEWIDE HVAC MAINTENANCE AND REPAIR

Specifications include items such as:

Building Location: 4258 Snowhill Road Fayetteville Ohio 45118 Company must provide a comprehensive preventative maintenance proposal for the facility's HVAC systems. The program must ensure the optimal performance, efficiency, and safety of the building's HVAC systems through regular inspection, cleaning, maintenance, and optimization for 12 months beginning July 1, 2025 through June 30, 2026.

The Preventive Maintenance Program must include the following:

1. Site Visit and Assessment:

a. Lenox Oil Furnace model 11A03 125,000 BTU

b. Assess the current performance and efficiency of the HVAC systems.

c. Provide recommendations for any necessary repairs, upgrades, or replacements.

2. HVAC System Inspection and Diagnosis:

a. Perform regular, scheduled inspections of all HVAC equipment and components on a quarterly basis.

b. Identify any issues or potential problems with the systems and provide recommendations for corrective actions.

c. Conduct diagnostic tests and analyses as needed to determine the condition and performance of the HVAC systems.

3. HVAC System Cleaning and Maintenance Quarterly:

a. Develop and implement a regular cleaning and maintenance schedule for the HVAC systems.

b. Perform tasks such as filter changes, coil cleaning, lubrication, and other preventative maintenance activities.

c. Ensure that all HVAC systems are operating at optimal efficiency and in compliance with manufacturer recommendations.

4. Refrigerant Management:

a. Properly handle and manage refrigerants used in the HVAC systems.

b. Ensure compliance with all applicable environmental regulations and best practices.

c. Provide documentation of refrigerant usage and disposal.

5. HVAC System Optimization and Efficiency:

a. Analyze the performance of the HVAC systems and identify opportunities for improvement.

b. Implement measures to enhance energy efficiency, such as adjusting setpoints, optimizing controls, and upgrading equipment as necessary.

c. Provide recommendations for future HVAC system upgrades or replacements.

6. Safety Checks:

a. Perform regular safety inspections of all HVAC systems and equipment.

b. Ensure that all HVAC systems are operating within safe parameters and in compliance with applicable codes and regulations.

c. Identify and address any safety concerns or hazards.

7. Documentation and Reporting:

a. Maintain records of all preventative maintenance activities, including inspection reports, maintenance logs, and repair histories.

b. Provide regular status updates and comprehensive reports to the facility management team.

c. Recommend any necessary changes or improvements to the preventative maintenance The Preventative Maintenance contract will begin July 1, 2025, and expire June 30, 2026.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact:

Randy Morgan Assistant Wildlife Management Supervisor, Randall.Morgan@dnr.ohio.gov

Bill to information:

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS) There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov FAX the invoice to: (614) 485-1039 MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 image1.png