HVAC Equipment

The Minnesota Department of Transportation (MNDOT) District 6 in Rochester is conducting an Informal Request for Bid (RFB) to procure specific HVAC equipment for its Rochester location. The procurement includes one Goodman scroll compressor (B75-875 ZP182KCE-TED-950), four 2-ton condensing units (B69-038 GLXS3BN3010), and three 100K BTU natural gas furnaces (L62-944 GR9T801004CN). Bidders must submit responses exclusively through the Supplier Portal, with the bid event open from April 18, 2025, at 9:00 AM to April 30, 2025, at 3:00 PM. Prospective bidders may submit written questions to jason.nelsen@state.mn.us until March 17, 2025, at 3:00 PM CT, with responses provided via addendum. The contract requires delivery of all equipment to MNDOT D6 Rochester at 2900 48th ST NW Rochester, MN 55909, with a delivery timeline of 30 days after order receipt and a contract term from March 20, 2025, to March 19, 2026, with potential 12-month extension.

The solicitation includes a strong emphasis on diversity and inclusion, encouraging participation from small businesses based in Minnesota or those majority-owned by racial minorities, women, persons with substantial physical disabilities, veterans, or located in economically disadvantaged counties. The Office of Equity in Procurement offers certification in the Small Business Procurement Program for eligible businesses. While specific pricing details are not disclosed, the contract allows for potential future amendments to add additional units, equipment, or accessories. Bidders must be registered in the Supplier Portal and submit all responses in US dollars. In case of upload issues, vendors can contact the SWIFT Vendor Helpline at 651.201.8100 for technical assistance. The procurement follows FOB Destination guidelines, with pricing prepaid and inclusive of all associated costs such as duties, permits, licenses, and taxes. The state reserves the right to reject goods or add additional items through formal amendments, and contractors must be prepared to provide equipment sales literature and manuals upon request.