HVAC Electrical Air Handler Service

The Illinois Department of Corrections is requesting quotes on electrical maintenance and repair services for Air Handler J2 at Decatur Correctional Center, with quotes due September 9, 2026. This procurement is designated a Small Purchase with a Small Business Set-Aside.

The scope covers inspection, diagnosis, and correction of fan motor and fan assembly issues, including fan rebalancing and securing or replacing detached balance weights. Services may be required on an emergency basis with a mandatory 24-hour response time if the facility Chief Engineer deems it an emergency. The vendor must supply all labor, materials, tools, and equipment. Work is performed entirely at Decatur Correctional Center (2310 E. Mound Road, Decatur, IL 62526), and subcontractors are not permitted.

The contract term runs from execution through June 30, 2027, with a maximum total term not to exceed ten years including renewals and extensions. Prevailing wage requirements apply under the janitorial, building and grounds, and site technician categories. The vendor must carry property damage and public liability insurance with certificates provided at execution and annually thereafter.

Contract pricing is estimated, with labor rates entered in the BidBuy Purchase Order system and material costs billed separately and entered as dollar amounts for tracking. The state will award to the responsive and responsible vendor submitting the lowest price. Bid prices must remain firm for 120 days from opening. Invoicing must be itemized by date, location, and service type; invoices for services through June 30 of any year must be submitted by July 31 of that year.