HVAC Ductwork Insulation Inspection, Maintenance, and Replacement Waco Center for Youth

The Texas Health and Human Services Commission (HHSC) is seeking a qualified contractor to perform HVAC ductwork insulation inspection, maintenance, and replacement services at the Waco Center for Youth, specifically targeting Building 501. The solicitation (IFB No. HHS0015658v3) requires a comprehensive visual inspection of 7,940 square feet of ductwork covering professional office and adolescent psychiatric living areas with ceiling heights up to 14 feet. Contractors must remove and replace damaged insulation using minimum R6 rated insulation with one-inch thickness, and must be licensed as an Air Conditioning and Refrigeration Contractor through the Texas Department of Licensing and Regulation (TDLR), with technicians registered or certified through TDLR. The contractor must have a minimum of three years of relevant experience and provide verifiable references. Key dates include an optional on-site visit scheduled for May 6, 2025, at 10:30 AM, with questions due by May 8, 2025, and responses posted by May 12, 2025. The final response deadline is May 15, 2025, at 10:30 AM, with work to be performed from 8:00 AM to 4:30 PM Monday through Friday during the contract period, which will begin upon award and expire on August 31, 2025.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and professional liability insurance with specified coverage limits. While no incumbent vendors are mentioned, bidders must submit multiple mandatory attachments, including Solicitation Affirmations, a Pricing Sheet, and a Bidder Reference Form. The pricing must be firm and fixed for the entire contract duration and include all labor, equipment, materials, and related expenses. Bidders are required to demonstrate financial capability and solvency, with a total lot price submission required for the services. The solicitation utilizes a competitive bidding process through the HHS Online Bid Room, with electronic submission being optional but subject to all solicitation package terms. Specific budget ranges are not explicitly stated in the provided documentation, but bidders must provide comprehensive pricing that covers all aspects of the HVAC ductwork insulation services.