HVAC Control Upgrades (Phase II)

The Florida School for the Deaf and the Blind (FSDB), a state public school in St. Johns County, Florida, is soliciting pre-qualification submissions under RFP-27-047 for HVAC control system upgrades at four campus buildings, with submissions due December 9, 2026 at 1:45 p.m. Only pre-qualified vendors advance to the full RFP response, so the December 9 submission is the gating filter. Systems must be Niagara or Honeywell branded. No set-aside is designated; respondents are encouraged to participate as small businesses, certified minority business enterprises, or Florida-certified veterans business enterprises. Vendors must be registered in MyFloridaMarketPlace (MFMP), hold a valid W-9, and hold applicable Florida licenses.

Pre-qualification requires at least three project references from the past three years, proof of MFMP registration, current licenses, and evidence of financial capability. Pre-qualified vendors submit one original response with authorized signature, five copies, and one unencrypted PDF on a USB thumb drive, with a bid bond equal to 5% of the bid amount at submission.

Scope covers all equipment, tools, labor, software, and licensing to upgrade HVAC controls in Settles Gymnasium (building #17), Gibbs Hall (#32), Copeland Gymnasium (#64), and Pope Hall (#67). Work includes installing temperature, humidity, occupancy, and air quality sensors; deploying controllers and actuators; integrating user interfaces; and establishing communication networks. Control panel enclosures, transformers, power supplies, sensors, and valve and damper actuators must be replaced, though existing control valves and dampers may be reused. Permitting, inspections, commissioning, and test and balance must be performed by a certified contractor. A 100% payment and performance bond is required before contract execution. The procurement is Level FOUR, exceeding the $200,000 threshold.

A pre-response meeting and site visit for qualified vendors is set for January 4, 2027 at 10:00 a.m. Written questions are accepted through January 7, 2027 at 4:00 p.m. by email to the Procurement Officer. The final RFP response is due January 15, 2027 at 1:45 p.m., with bid opening at 2:00 p.m. Responses remain valid 60 days after opening. FSDB anticipates a notice of intent to award on January 20, 2027, with an estimated contract start of February 15, 2027.