HVAC Compressor

The West Virginia Division of Corrections and Rehabilitation, on behalf of the Central Regional Jail and Correctional Facility (CRJ&CF) located in Sutton, West Virginia, issued a Request for Quotation (RFQ) for HVAC compressor repair services under solicitation number RJC1900000001. The procurement seeks lump sum quotations to diagnose, troubleshoot, and repair an HVAC unit that is not providing adequate cooling, with all materials, labor, and equipment to be furnished by the vendor. The project scope includes diagnosis of the problem, purchase of necessary materials, and completion of repairs. Qualified vendors must possess a current West Virginia Contractor's License, be factory-trained and authorized to install the specified equipment, demonstrate at least three years of relevant experience, and provide references showing successful completion of similar projects. Pricing shall consist of two components: an hourly labor rate for diagnosis and repair (estimated at 16 hours) and a percentage markup on parts (based on an estimated $3,000 material cost). The solicitation was posted on July 11, 2018, with a bid opening scheduled for July 16, 2018, at 10:00 AM EST. Standard work hours are Monday through Friday from 8:00 AM to 4:00 PM, though alternative schedules may be approved with 48-hour advance notice. Bids must be submitted electronically through wvOASIS or via sealed bid delivery to the facility at 1255 Dyer Hill Road, Sutton, West Virginia 26601, with inquiries directed to Amy Sue Chaffin at (304) 558-2110 or amy.s.chaffin@wv.gov.

The solicitation documents do not specify set-aside designations, incumbent contractors, or detailed restrictions on respondent types. The apparent successful vendor must provide a Purchasing Affidavit, Drug Free Workplace Conformance Affidavit, proof of workers' compensation insurance, and commercial general liability insurance of at least $250,000 per occurrence prior to contract award. All contractors and subcontractors must complete security clearance requirements and submit employee information including full name, date of birth, and social security number to the Director of Engineering and Construction, in compliance with Division of Corrections security and facility requirements, including tool security protocols and facility access procedures. The specific award value or budget range is not disclosed in the available solicitation documents, though the project scope suggests costs associated with approximately 16 hours of labor at a specified hourly rate plus materials estimated at $3,000 with vendor markup. No information regarding contract term, renewal options, or incumbent contractor status is provided in the accessible documentation.