HVAC 475 Admin Building

Winston-Salem/Forsyth County Board of Education is soliciting sealed bids for a comprehensive HVAC replacement project at the 475 Administrative Office Building located at 475 Corporate Square Drive in Winston-Salem, NC. The procurement is for a single-prime mechanical contractor to provide full turn-key service for replacing two air handling units (AHU-1 and AHU-2) with associated condensing units, ductwork modifications, electrical connections, and controls integration. The project requires detailed mechanical and electrical work, including installing split DX air handling units with VFD-driven supply fans, electric duct heaters, and new condensing units. Bidders must demonstrate technical capability to execute a complex HVAC system replacement while maintaining facility operations. A mandatory pre-bid meeting is scheduled for February 25, 2025, at 10:00 a.m. in the building's lobby, with optional site visits available until March 8, 2025. Sealed bids are due by 2:00 p.m. on March 11, 2025, at the Winston Salem/Forsyth County Schools Reginald Teague Maintenance Office, with bids required to remain valid for 60 days after closing.

The procurement includes a 10% minority business participation goal, requiring bidders to submit either Affidavit A (documenting good faith efforts to solicit minority participation) or Affidavit B (certifying work performed by own workforce). Contractors must possess proper North Carolina state licensing and are required to provide a 100% performance and payment bond. The project involves complex technical specifications designed for 92F summer and 18F winter outdoor conditions, maintaining 70F indoor temperature and 50% relative humidity. Payments will be structured based on 95% of monthly estimates, with final payment upon project completion. Liquidated damages of $500 per day will be assessed for delays beyond the 30-day installation timeline. While no specific budget range is explicitly stated, the comprehensive nature of the HVAC replacement and the detailed construction documents suggest a significant capital investment. The owner reserves the right to reject any or all bids and waive informalities, providing flexibility in the procurement process.