Hunter Education Volunteer Instructor Recognition and Training Event

The New Hampshire Fish and Game Department is seeking a catering services provider for their annual Hunter Education Volunteer Instructor Recognition and Training Event through an Invitation to Bid (ITB). The event will take place on May 30, 2026, at the Keene Elks Camp in Cheshire County and is expected to host approximately 150 attendees. The selected caterer must provide a comprehensive mid-day lunch buffet that includes two entree options, two side salads, two side dishes, a coffee station, two dessert options, assorted beverages, and all necessary serving supplies. Proposals are due by October 27, 2025, at 3:00 pm, with the contract period running from state approval through June 30, 2026. Bidders must submit a detailed pricing breakdown, including a description of services, cost per food item, total cost per person, and any additional service fees. Evaluation will likely focus on comprehensive pricing, menu offerings, and ability to meet specified catering requirements.

The procurement appears to be open to qualified caterers located in Cheshire County, with no specific set-aside designations for disadvantaged enterprises mentioned. Successful bidders must provide several required documents within one month of the RFP closing, including a Certificate of Good Standing, Certificate of Authority/Vote, and proof of commercial general liability insurance with coverage of at least $1,000,000 per occurrence and $2,000,000 aggregate. The state is exempt from rooms and meals tax, with guests paying the caterer directly. The final invoice will be based on the actual number of attendees, to be confirmed 10 days prior to the event. While no specific budget range is listed, the catering will need to accommodate approximately 150 attendees with a full lunch buffet, suggesting a potential contract value in the moderate range for a single-day catering event.