HSEM Outdoor Patio Furniture

The State of Minnesota's Department of Homeland Security and Emergency Management (HSEM) is soliciting proposals for outdoor patio furniture for their new facility located in Blaine, Minnesota. The procurement specifically seeks Loll Designs outdoor furniture or an approved equivalent, which includes 12 outdoor dining chairs, 8 bar stools, 3 lounge chairs, 3 small dining tables, 1 large dining table, 2 bar tables, and 2 end tables, all to be manufactured from High-Density Polyethylene (HDPE) in charcoal color. The furniture must be delivered by June 1, 2025, to the HSEM facility at 3925 Pheasant Ridge Drive NE, Blaine, MN 55449. The contract term will run from March 24, 2025, through March 31, 2026, with an option to extend for an additional year. Potential bidders must submit electronic responses through the SWIFT Supplier Portal by March 20, 2025, at 3:00 PM, with questions to be emailed to nicole.fuller@state.mn.us by March 17, 2025. The evaluation process will involve three phases, assessing acceptance of terms (100 points), cost details (900 points), and potential additional preference points, with the state reserving the right to award to one or multiple respondents based on best value.

The solicitation encourages participation from diverse businesses, offering preference points for vendors owned by economically disadvantaged groups, veterans, or individual entrepreneurs, with up to 12% additional points available. Respondents must be Original Equipment Manufacturers (OEM), Authorized Representatives, or Distributors, and must provide documentation proving their authorization to sell the proposed furniture. The contract includes standard state procurement provisions such as warranty requirements (minimum one-year), compliance with various state regulations, and provisions for product returns and replacements. The estimated total contract value ranges from $20,000 to $25,000 for one year, though this is not construed as a minimum or maximum amount. Bidders must register as suppliers in the SWIFT Supplier Portal before the notice of intent to award, and all responses must be submitted electronically. The procurement emphasizes flexibility for vendors to propose alternative products while maintaining specified performance standards, and includes placement services as a separate line item for each furniture type.