HSEM_Outdoor_Patio_Furniture.pdf
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- Attached to
- HSEM Outdoor Patio Furniture
- Solicitation number
- 2000016866
- Issued by
- Anoka County, Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota Department of Homeland Security and Emergency Management (HSEM) for outdoor patio furniture. The solicitation requires Loll Designs outdoor patio furniture, or an approved equivalent, to be delivered by June 1, 2025, to their facility located at 3925 Pheasant Ridge Drive NE, Blaine, MN 55449. The contract period is anticipated to run from March 24, 2025, through March 31, 2026, with an option to extend for an additional one year. Potential bidders must submit their electronic responses through the SWIFT Supplier Portal by March 20, 2025, at 3:00 PM, with questions to be emailed to nicole.fuller@state.mn.us by March 17, 2025.
The estimated total contract value ranges from $20,000 to $25,000 for one year, though this is not construed as a minimum or maximum amount. Bidders must submit various required attachments, including Responder Declarations, Exceptions to Terms and Conditions, Responder Forms, Price Schedule, OEM Documentation, Warranty, and Specification Cut Sheets. The solicitation encourages participation from diverse businesses, including those owned by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties. Bidders must register as suppliers in the SWIFT Supplier Portal before the notice of intent to award, and all responses must be submitted electronically, with fax or non-electronic responses not being accepted.
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Text version
Event Description PURPOSE: The Department of Homeland Security and Emergency Management (HSEM) requires Loll Designs outdoor patio furniture, or an approved equal, for their new facility. The requested outdoor patio furniture shall be required to be delivered on or before June 1, 2025, at the following address: 3925 Pheasant Ridge Drive NE, Blaine MN 55449.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $20,000.00 to $25,000.00.
However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from March 24, 2025, through March 31, 2026, with the option to extend up to an additional one (1) year in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions should be emailed to nicole.fuller@state.mn.us by March 17, 2025.
***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
NOTE: Responders who are registered only as Bidders must register as Suppliers before being awarded an event.
If participating in this event, make sure your registration as a Supplier occurs prior to the notice of intent to award.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
RFP RESPONSE: Responders should submit all requested documentation, including, but not limited to, the following documents:
• Attachment A: Responder Declarations
• Attachment B: Exceptions to State's Terms and Conditions
• Attachment D: Responder Forms o Veterans Preference Form (If Applicable)
• Attachment E: Additional Information
• Exhibit D: Price Schedule
• Exhibit E: OEM or Authorized Documentation
• Exhibit F: OEM Warranty
• Exhibit G: Outdoor Patio Furniture Specification Cut Sheets (if proposing alternates)
DO NOT INCLUDE Non-Public/Trade Secret Data (as defined by Minn. Stat. Section 13.37).
Thank you for your interest and participation.
General Comments
- Please see the following solicitation documents for event 16866.
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016866 Sell RFx 1 Event Round Version 1 1 Event Name HSEM Outdoor Patio Furniture Start Time Finish Time 03/13/2025 10:55:00 03/20/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016866 Sell RFx 2 Event Round Version 1 1 Event Name HSEM Outdoor Patio Furniture Start Time Finish Time 03/13/2025 10:55:00 03/20/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016866 Sell RFx 3 Event Round Version 1 1 Event Name HSEM Outdoor Patio Furniture Start Time Finish Time 03/13/2025 10:55:00 03/20/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Patio Furniture
Question Response A price schedule is being used for this solicitation. Responders should enter $.01 on the SWIFT line for pricing. The SWIFT line price will not be evaluated. Responder must submit Exhibit D: Price Schedule with their response. Failure to submit Exhibit D: Price Schedule may result in rejection of your response.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016866 Sell RFx 4 Event Round Version 1 1 Event Name HSEM Outdoor Patio Furniture Start Time Finish Time 03/13/2025 10:55:00 03/20/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016866 Sell RFx 5 Event Round Version 1 1 Event Name HSEM Outdoor Patio Furniture Start Time Finish Time 03/13/2025 10:55:00 03/20/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Patio Furniture
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 03/25/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016866 Sell RFx 6 Event Round Version 1 1 Event Name HSEM Outdoor Patio Furniture Start Time Finish Time 03/13/2025 10:55:00 03/20/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016866 Sell RFx 7 Event Round Version 1 1 Event Name HSEM Outdoor Patio Furniture Start Time Finish Time 03/13/2025 10:55:00 03/20/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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