HSEM Conference Seating
Closed State & local contract opportunity Posted
- Solicitation number
- 2000016735
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Nicole Ann Fuller nicole.fuller@state.mn.us (651) 201-3314
Updated .
About this opportunity
The Minnesota Department of Homeland Security and Emergency Management (HSEM) is conducting a Request for Proposal (RFP) to procure approximately 60 OFS Acen chairs or state-approved equivalent seating for their new facility conference rooms in Blaine, MN. The procurement requires chairs with specific features including flip-up armrests, nesting storage capabilities, and a minimum 10-year warranty. Chairs must be delivered by May 1, 2025, to 3925 Pheasant Ridge Drive NE, Blaine, MN 55449. The solicitation requires vendors to be Original Equipment Manufacturers, Authorized Representatives, or Distributors, with responses submitted exclusively through the SWIFT Supplier Portal by February 21, 2025. Technical specifications mandate chairs with mesh backs, pivoting backs and arms, built-in seat sliders, and upholstered seats with molded foam. Vendors must submit comprehensive documentation including Responder Declarations, Exceptions to Terms and Conditions, Responder Forms, and a Price Schedule. The evaluation will be conducted on a 1,000-point scale, with 100 points for acceptance of State Terms and Conditions and 900 points for Cost Detail.
The solicitation offers potential preference points for targeted business categories, including up to 12% for certified targeted group, economically disadvantaged, and veteran-owned businesses, plus an additional 6% for eligible DEED/DHS providers. The contract period is anticipated from February 26, 2025, through March 1, 2026, with an option to extend for one additional year. The estimated contract value ranges from $15,000 to $30,000, though these amounts are not guaranteed minimums or maximums. Vendors must be registered as Suppliers in the SWIFT system prior to award, and fax or non-electronic responses will not be accepted. Questions regarding the solicitation must be submitted via email to nicole.fuller@state.mn.us by February 18, 2025. Pricing must be comprehensive, including all costs such as duties, customs fees, permits, licenses, taxes, overhead, profit, and delivery. The procurement allows for prompt payment discounts ranging from 1-5% for various payment terms between 10-30 days.
Opportunity text
PURPOSE: The Department of Homeland Security and Emergency Management (HSEM) requires an estimated sixty (60) OFS Acen chairs, or an approved equal, for their new facility conference rooms. The requested seating shall be required to be delivered on or before May 1, 2025, at the following address: 3925 Pheasant Ridge Drive NE, Blaine MN 55449. Responders must consider when offering product under their response that the proposed product provides the option to flip-up the armchair rests, and the chairs nest to permit storage. In addition, the State is interested in seating that possesses a minimum warranty of 10 years. CONTRACT VALUE: The estimated total dollar value of the contract for one year is $15,000.00 to $30,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum. CONTRACT PERIOD: The term of this contract is anticipated to be from February 26, 2025, through March 1, 2026, with the option to extend up to an additional one (1) year in increments determined by the State. QUESTION AND ANSWER PERIOD: Questions should be emailed to nicole.fuller@state.mn.us by February 18, 2025. ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. NOTE: Responders who are registered only as Bidders must register as Suppliers before being awarded an event. If participating in this event, make sure your registration as a Supplier occurs prior to the notice of intent to award. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1. RFP RESPONSE: Responders should submit all requested documentation, including, but not limited to, the following documents: • Attachment A: Responder Declarations • Attachment B: Exceptions to State's Terms and Conditions • Attachment D: Responder Forms o Veterans Preference Form (If Applicable) • Attachment E: Additional Information • Exhibit D: Price Schedule DO NOT INCLUDE Non-Public/Trade Secret Data (as defined by Minn. Stat. Section 13.37). Thank you for your interest and participation.
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