HSEM_Conference_Seating.pdf
PDF 27 KB Posted
- Attached to
- HSEM Conference Seating
- Solicitation number
- 2000016735
- Issued by
- Anoka County, Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota Department of Homeland Security and Emergency Management (HSEM) for conference seating. The RFP seeks to procure approximately 60 OFS Acen chairs or approved equal for HSEM's new facility conference rooms, to be delivered by May 1, 2025 to their Blaine, MN location. The chairs must have flip-up armrests and nesting capability for storage, with a minimum 10-year warranty requirement. Questions are due by February 18, 2025, and responses must be submitted through the SWIFT Supplier Portal by February 21, 2025 at 15:00. The contract term is anticipated to run from February 26, 2025 through March 1, 2026, with an option to extend up to one additional year.
The estimated contract value ranges from $15,000 to $30,000 for one year, though these amounts are not guaranteed minimums or maximums. Responders must submit required documentation including Responder Declarations, Exceptions to Terms and Conditions, Responder Forms (including Veterans Preference if applicable), Additional Information, and Price Schedule. Pricing must be submitted via Exhibit D Price Schedule, with respondents entering $0.01 on the SWIFT line for pricing purposes. Vendors must be registered as Suppliers in the SWIFT system prior to award.
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Text version
Event Description PURPOSE: The Department of Homeland Security and Emergency Management (HSEM) requires an estimated sixty (60) OFS Acen chairs, or an approved equal, for their new facility conference rooms. The requested seating shall be required to be delivered on or before May 1, 2025, at the following address: 3925 Pheasant Ridge Drive NE, Blaine MN 55449.
Responders must consider when offering product under their response that the proposed product provides the option to flip-up the armchair rests, and the chairs nest to permit storage. In addition, the State is interested in seating that possesses a minimum warranty of 10 years.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $15,000.00 to $30,000.00.
However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from February 26, 2025, through March 1, 2026, with the option to extend up to an additional one (1) year in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions should be emailed to nicole.fuller@state.mn.us by February 18, 2025.
***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
NOTE: Responders who are registered only as Bidders must register as Suppliers before being awarded an event.
If participating in this event, make sure your registration as a Supplier occurs prior to the notice of intent to award.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
RFP RESPONSE: Responders should submit all requested documentation, including, but not limited to, the following documents:
• Attachment A: Responder Declarations
• Attachment B: Exceptions to State's Terms and Conditions
• Attachment D: Responder Forms o Veterans Preference Form (If Applicable)
• Attachment E: Additional Information
• Exhibit D: Price Schedule
DO NOT INCLUDE Non-Public/Trade Secret Data (as defined by Minn. Stat. Section 13.37).
Thank you for your interest and participation.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016735 Sell RFx 1 Event Round Version 1 1 Event Name HSEM Conference Seating Start Time Finish Time 02/13/2025 16:45:00 02/21/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016735 Sell RFx 2 Event Round Version 1 1 Event Name HSEM Conference Seating Start Time Finish Time 02/13/2025 16:45:00 02/21/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016735 Sell RFx 3 Event Round Version 1 1 Event Name HSEM Conference Seating Start Time Finish Time 02/13/2025 16:45:00 02/21/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Conference Seating
Question Response A price schedule is being used for this solicitation. Responders should enter $.01 on the SWIFT line for pricing. The SWIFT line price will not be evaluated. Responder must submit Exhibit D: Price Schedule with their response. Failure to submit Exhibit D: Price Schedule may result in rejection of your response.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016735 Sell RFx 4 Event Round Version 1 1 Event Name HSEM Conference Seating Start Time Finish Time 02/13/2025 16:45:00 02/21/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016735 Sell RFx 5 Event Round Version 1 1 Event Name HSEM Conference Seating Start Time Finish Time 02/13/2025 16:45:00 02/21/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Conference Seating
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 02/26/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016735 Sell RFx 6 Event Round Version 1 1 Event Name HSEM Conference Seating Start Time Finish Time 02/13/2025 16:45:00 02/21/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314
Email: nicole.fuller@state.mn.us
Event ID Format Type Page G0210-2000016735 Sell RFx 7 Event Round Version 1 1 Event Name HSEM Conference Seating Start Time Finish Time 02/13/2025 16:45:00 02/21/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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