HRSD RFQ_408098: Primary Clarifier Flights & Miscellaneous Parts - BHTP

This Request for Quote (RFQ) 408098 is issued by the Hampton Roads Sanitation District (HRSD) for the procurement of Primary Clarifier Channel Flights and Miscellaneous Parts required for the Boat Harbor Treatment Plant (BHTP) located at 300 Terminal Avenue, Newport News, Virginia 23607, serving Newport News City and Norfolk City jurisdictions in Virginia. The solicitation encompasses eight line items: 32 units of 3x8 C-Channel flights (223.50"), 32 units of carrying wear shoes (4-hole lubricated PA6/6), 32 units of return wear shoes (lugged, 6-hole lubricated PA6/6), 128 units of NCS-720S chain attachment kits, 64 units of filler blocks for 3x8 C-Channel flights, 100 units of NCS-720S kits containing connecting pins and retainer clips, 25 units of Concrete Floor Wear Strip Hardware Kits, and applicable freight costs. Bidders must submit firm unit prices for each line item, including all delivery charges under Net 30 payment terms with F.O.B. Destination freight prepaid by the bidder. All responses must be submitted exclusively online through HRSD's Oracle ERP iSupplier Portal no later than March 27, 2026, at 2:30 PM Eastern Time, with late submissions rejected automatically. Bidders must provide the exact specified products or clearly document why alternative products meet or exceed original equipment manufacturer specifications, and must submit a minimum of four recent references demonstrating similar goods or services experience, along with detailed product literature, drawings if applicable, delivery schedules, and warranty statements. No pre-bid conference or site inspection is required, and HRSD reserves the right to reject any and all bids in whole or part, waive informalities, delete items, and make separate awards by item, group, or all items as deemed in HRSD's best interest.

The solicitation documentation does not identify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types; the procurement appears open to all qualified suppliers registered with HRSD. Prospective bidders must complete the supplier registration process at https://www.hrsd.com/procurement, submitting company information and required documentation including a W-9 form, with registration typically completed within 24 to 48 hours. No incumbent vendors or current contractors are identified in the solicitation materials. Once registered, suppliers can access the complete solicitation through the HRSD Sourcing portal, and technical support is available through the HRSD Help Desk via telephone at 757-460-7318 or email at erphelp@hrsd.com. No specific award value or budget range is provided in the available documentation. The contract will operate under standard terms with payment made within 30 days after invoice submission, delivery, or service completion, whichever occurs last, and may be extended to other public bodies at the awarded prices and terms with the contractor's authorization.