Housing Element Update Services for the 7th Cycle Planning Period: October 2029-October 2037 RFP PCD 26-01

The City of Fillmore, California Planning and Community Development Department is requesting proposals for Housing Element Update Services covering the 7th Cycle Planning Period (October 2029–October 2037) under RFP PCD 26-01, with proposals due December 1, 2026 by 5:00 p.m. via PlanetBids. Interviews are anticipated January 11–22, 2027, with award notification expected in January 2027.

The scope encompasses a comprehensive Housing Element compliant with California Housing Element Law and HCD requirements, including Housing Needs Assessment, Affirmatively Furthering Fair Housing (AFFH) analysis, housing constraints analysis, housing sites inventory with Regional Housing Needs Allocation (RHNA) analysis, rezoning and zoning implementation recommendations, housing goals and policies, community engagement materials, Environmental Review/CEQA documentation, and multiple Housing Element drafts progressing through administrative, public review, HCD review, and final adoption phases. The City anticipates project initiation in January 2027, with the Administrative Draft due approximately six months after contract award, the first Public Review Draft within 60 days of SCAG's final RHNA release, and HCD certification targeted before October 2029. Fillmore's 6th Cycle RHNA totaled 415 units; the 7th Cycle RHNA has not yet been received (SCAG draft allocations expected April 2028, final allocation October 2028).

The City will award a not-to-exceed contract based on qualifications and proposed cost rather than lowest bid. Pricing must be organized by task, identifying labor, subconsultant costs, and direct/reimbursable expenses (mileage, copies, binding, postage, parking, travel). Optional post-adoption services such as Annual Progress Report assistance, rezoning implementation, and housing program support shall be separately priced using hourly rates.

The selected consultant must maintain comprehensive insurance including commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), professional liability/errors and omissions ($1,000,000 per claim and aggregate), workers' compensation, and automobile liability ($1,000,000 combined single limit). Pre-proposal site visits are available upon request. Proposals will be evaluated on demonstrated qualifications, technical approach, relevant experience, project team quality, schedule feasibility, community engagement strategy, and cost.