Hotel/Conference meeting space

This is a state and local contracting opportunity issued by the Texas Health and Human Services Commission (HHSC) on behalf of the Texas Department of Family and Protective Services (DFPS) to solicit a vendor to provide hotel/conference meeting space, services, and accommodations for the DFPS Contracting Conference taking place from April 29, 2024, through May 2, 2024. The scope of work includes providing meeting spaces, signage, registration area, welcome reception, audio/visual support, and lodging for up to 150 attendees. The contractor will be responsible for delivering these services, while DFPS will review and accept deliverables, schedule workshops and guest speakers, and compensate the contractor up to the awarded bid amount, not to exceed $35,000. Respondents must submit bids by February 7, 2024, at 10:30 AM, and the anticipated contract start date is the date of award.

The solicitation is open to all qualified vendors, with no set-aside designations or restrictions on the types of organizations that can respond. There is no mention of incumbent vendors or current contractors, nor any existing infrastructure or technology that requires integration. The solicitation does not provide a specific award value or budget range, but states that the contractor's bid must be all-inclusive of the requested items, service charges, and additional fees, and the awarded amount shall not exceed $35,000.