Hotel & Parking for Executive Training Institute C

The Minnesota Department of Public Safety, Minnesota State Patrol is seeking a hotel and parking contract for its Executive Training Institute Conference, specifically requesting 21 standard single occupancy rooms and 21 secure parking spots for a three-night period from April 7-10, 2025. The hotel must be located within 5 miles of 30 Civic Center Drive SE in Rochester, Minnesota, with parking spots requiring a minimum clearance of 7'3". Bids for this solicitation must be submitted through the SWIFT Supplier Portal by 4:00 PM Central Time on October 14, 2024, with the anticipated contract term covering the specified conference dates. The Request for Bid (RFB) requires detailed pricing submissions, compliance with specific location and parking requirements, and adherence to all outlined terms and conditions. Evaluation criteria include a preference for certified targeted group, economically disadvantaged, and veteran-owned businesses, which will receive a 12% preference during the evaluation process. The State reserves the right to award the contract to a single or multiple responders and has estimated a total contract value ranging between $11,000 to $13,000.

The solicitation encourages participation from diverse business types, including small businesses, minority-owned firms, women-owned firms, veteran-owned firms, and businesses located in economically disadvantaged Minnesota counties. Responders must complete and submit Responder Declarations, certifying non-collusion, disclosing potential organizational conflicts of interest, and providing accurate contact information for contract management. The contract includes provisions for prompt payment discounts, with vendors potentially offering 1-3% discounts for payments made within 10-30 days. Subcontracting is permitted with prior State approval, and contractors must comply with data practices, nondiscrimination requirements, and applicable laws. The State maintains flexibility in the procurement process, reserving the right to terminate the contract for convenience, breach, or lack of funding. While no specific incumbent vendors are mentioned, the solicitation emphasizes the State's commitment to diversity, inclusion, and supporting a wide range of business enterprises in the procurement process.