Hotel___Parking_for_Executive_Training_Institute_C.pdf
PDF 27 KB Posted
- Solicitation number
- 2000016331
- Issued by
- Morrison County, Minnesota
About this file
This document is a Request for Bid (RFB) issued by the Minnesota Department of Public Safety, Minnesota State Patrol, for lodging and secure parking services to support its Executive Training Institute Conference. The State is seeking to purchase 21 standard single occupancy rooms and 21 secure parking spots for three nights from April 7-10, 2025. The hotel must be located within 5 miles of 30 Civic Center Drive SE, Rochester, MN 55904. Bids are due by October 14, 2024, and the event start and end dates are October 3-14, 2024. The contract will be for the three-night period in April 2025.
The RFB requires bidders to submit pricing per unit for the lodging and parking. It also includes standard terms and conditions. The solicitation is open to all registered bidders or suppliers, and the State encourages participation from small businesses, minority-owned firms, women-owned firms, veteran-owned firms, and businesses located in economically disadvantaged counties in Minnesota.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| sample_contract_ETI_confer.pdf | ||
| RFB_Hotel_ETI.pdf | ||
| Copy_of_Exhibit_D_Price_ScheduleETI.xlsx | XLSX spreadsheet | |
| Responder_Declarations_ETI.pdf |
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Text version
Event Description Minnesota State Patrol would like to purchase a total of twenty one standard single occupancy rooms and twenty one secure parking spots for three nights 4/7-10/2025.
Purpose of this solicitation is for lodging and parking.
The following documents are attached to this solicitation RFB, RFB Attachments, RFB Sample Contracts and Exhibits
• Request for Bid - SWIFT (1 of 3) RFB
• Attachment A: Responder Declarations - SWIFT (2 of 3) RFB Attachments
• Exhibit A: Contract Terms Sample Contract & Exhibits - SWIFT (3 of 3) RFB Sample Contracts and Exhibits
General Comments
- ATTENTION BIDDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. MMB does not accept email or faxed responses.
Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations documents.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for
Event Details
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Moore,Vernitta Ann Phone: 651/201-7106
Email: vernitta.moore@state.mn.us
Event ID Format Type Page P0701-2000016331 Sell RFx 1 Event Round Version 1 1 Event Name Hotel & Parking for Executive Training Institute C Start Time Finish Time 10/03/2024 15:00:00 10/14/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Hotel must be within 5 miles of 30 Civic Center Drive SE Rochester, MN 55904
Secure Parking - The parking area must be restricted to authorized individual only and not open to general public
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Moore,Vernitta Ann Phone: 651/201-7106
Email: vernitta.moore@state.mn.us
Event ID Format Type Page P0701-2000016331 Sell RFx 2 Event Round Version 1 1 Event Name Hotel & Parking for Executive Training Institute C Start Time Finish Time 10/03/2024 15:00:00 10/14/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Moore,Vernitta Ann Phone: 651/201-7106
Email: vernitta.moore@state.mn.us
Event ID Format Type Page P0701-2000016331 Sell RFx 3 Event Round Version 1 1 Event Name Hotel & Parking for Executive Training Institute C Start Time Finish Time 10/03/2024 15:00:00 10/14/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 63 UOM: EACH Bid Qty: 63
Reserve Price: No
Description: Lodging Comments:
- Department of Public Safety; Minnesota State Patrol would like to purchase a total of twenty-one
(21) standard Single Occupancy Rooms for three (3) nights April 7th-10, 2025. For – MCPA ETI Conference.
Hotel must be within 5 miles of: 30 Civic Center Drive SE, Rochester, MN 55904
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 63 UOM: EACH Bid Qty: 63
Reserve Price: No
Description: parking Comments:
- Twenty-one (21) *Secure Parking* spots for the days/nights April 7th-10, 2025, Parking Spots must have no less than 7’3” foot clearance.
*Secure Parking - The parking area must be restricted to authorized individuals only, and not open to the general public.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Moore,Vernitta Ann Phone: 651/201-7106
Email: vernitta.moore@state.mn.us
Event ID Format Type Page P0701-2000016331 Sell RFx 4 Event Round Version 1 1 Event Name Hotel & Parking for Executive Training Institute C Start Time Finish Time 10/03/2024 15:00:00 10/14/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Moore,Vernitta Ann Phone: 651/201-7106
Email: vernitta.moore@state.mn.us
Event ID Format Type Page P0701-2000016331 Sell RFx 5 Event Round Version 1 1 Event Name Hotel & Parking for Executive Training Institute C Start Time Finish Time 10/03/2024 15:00:00 10/14/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 63 UOM: EACH Description: Lodging
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DPS MSP INTERNAL AFFAIRS
445 MINNESOTA ST
STE 530
ST PAUL MN 55101-5130
United States
Quantity: 63 Due Date: 04/07/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:
Line: 2 Item ID: Line Qty: 63 UOM: EACH Description: parking
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DPS MSP CENTRAL OFFICE
445 MINNESOTA ST
STE 130
ST PAUL MN 55101-5130
United States
Quantity: 63 Due Date: 04/07/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Moore,Vernitta Ann Phone: 651/201-7106
Email: vernitta.moore@state.mn.us
Event ID Format Type Page P0701-2000016331 Sell RFx 6 Event Round Version 1 1 Event Name Hotel & Parking for Executive Training Institute C Start Time Finish Time 10/03/2024 15:00:00 10/14/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Public Safety Department Contact: Moore,Vernitta Ann Phone: 651/201-7106
Email: vernitta.moore@state.mn.us
Event ID Format Type Page P0701-2000016331 Sell RFx 7 Event Round Version 1 1 Event Name Hotel & Parking for Executive Training Institute C Start Time Finish Time 10/03/2024 15:00:00 10/14/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .