Hotel Lodging in Exmore, VA for 10 people Jan 31 & Feb 1, 2027

The Commonwealth's Attorneys' Services Council (CASC) is soliciting hotel bids in Exmore, Virginia, for two nights of lodging on January 31 and February 1, 2027, with bids due November 10, 2026. Eligibility is restricted to hotels only, and third-party companies and event planners are not eligible. The solicitation is contingent on federal funding confirmed on or before December 11, 2026, and no contract will be executed until funding approval is finalized.

The required lodging must sit within 5 miles and 15 minutes of 28598 Beacon Road, Melfa, VA 23410, for approximately 5 attendees on January 31 and approximately 10 on February 1, 2027. The Scope of Services specifies five rooms for the first night and ten for the second, and the final attendee count will be confirmed before the event. Complimentary parking for 10 vehicles is required. Lodging and meal costs must not exceed GSA per diem rates for the location, resort fees are prohibited, and service charges may not exceed 20 percent. The place of performance is Northampton County, Virginia (FIPS 51131).

Bids must be submitted electronically through eVA, and faxed, emailed, mailed, or hand-delivered bids are not accepted. Bidders must register in eVA and pay a vendor transaction fee of one percent, capped at $500 for DSBSD-certified small businesses and $1,500 for other businesses. The contract is governed by Virginia law and the Commonwealth of Virginia Vendors Manual (2022). Invoices are due within thirty days of delivery, and subcontractor payments are due within seven days of the Commonwealth's payment to the prime contractor.