130673_Scope_of_Service_Lodging.pdf
PDF 337 KB Posted
- Solicitation number
- QQ-130673
- Issued by
- Northampton County, Virginia
About this file
This is a Scope of Services document for the Commonwealth's Attorneys' Services Council (CASC), a Virginia-based consortium, soliciting lodging services for a training program. CASC seeks hotel accommodations in Exmore, Virginia, located within 5 miles and 15 minutes from 28598 Beacon Road, Melfa, VA 23410, for approximately 10 attendees over two nights: Sunday, January 31, 2027, and Monday, February 1, 2027. The procurement requires five hotel rooms for the first night and ten rooms for the second night. Bids must be submitted directly through the eVA system, with the hotel name, address, and on-site contact information provided in the description area or in a separate document. The solicitation is contingent upon federal funding confirmation on or before December 11, 2026, with no contract to be executed until funding approval is finalized.
All lodging and meal costs must comply with GSA per diem rates for the specified location, with resort fees prohibited and service charges not to exceed 20 percent. Complimentary parking for 10 vehicles is required. Bidders must be hotels only; third-party companies and event planners are not eligible. The final attendee count will be confirmed prior to the event, allowing flexibility in room requirements. The procurement includes a contingency on federal funding, which represents a significant requirement that may impact contract execution timing and finality.
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| File | Type | Posted |
|---|---|---|
| General Terms and Conditions.pdf |
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Text version
Quick Quote - 130673
Commonwealth’s Attorneys’ Services Council (CASC)
Scope of Services Required
Important: This is contingent on federal funding which will be confirmed on or before December 11, 2026.
We cannot enter into an agreement / contract for services until the funding has been approved.
This quick quote is for the procurement of lodging for a CASC training program. Requirements mentioned below are for: Sunday, January 31, 2027 - Monday, February 1, 2027.
CASC seeks bids from hotels ONLY (no third-party companies or event planners) Exmore, VA for two (2) nights for approximately 10 people (estimated). The final attendee count will be confirmed prior to the event. Hotel in Exmore, VA should be within 5 miles and 15 minutes from 28598 Beacon Road, Melfa, VA
23410.
Read this Scope of Services document carefully for details.
If you do not follow these instructions, your bid will not be considered. Bids must be submitted in eVA. Complete the online eVA item list providing the US dollar amount for each item and the TOTAL must be viewable in eVA. Provide the hotel name, address, contact information for the on-site contact person in the description/note area or in a separately submitted document.
Lodging and meals must be at or below per diem rate (resource: https://www.gsa.gov/travel/plan-book/per-diem-rates). Resort Fees are not permitted. Where applicable any service charges should not exceed 20%.
Lodging Requirements:
Number of rooms is an estimate. The final attendee count will be confirmed prior to the event.
Hotel Accommodation Hotel accommodation for two (2) nights, billed at or below state per diem rate.
5 hotel rooms: Sunday night, January 31, 2027 10 hotel rooms: Monday night, February 1, 2027
Parking Complimentary parking for 10 people.
Location Exmore, VA – location should be within 5 miles and 15 minutes from 28598 Beacon Road, Melfa, VA 23410.
https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.gsa.gov/travel/plan-book/per-diem-rates
File details come from the government source that posted it. Updated .