Hotel beds and accessories

The Commonwealth of Kentucky, Finance and Administration Cabinet, Office of Procurement Services, issued a Request for Proposal (RFP 758 2500000004) on behalf of the Tourism, Arts, & Heritage Cabinet and Kentucky Department of Parks seeking proposals for hotel beds and accessories, including mattresses, box springs, and bed bases to outfit the Commonwealth's 17 state resort park lodges and guest cottages. The solicitation was released on July 3, 2024, with a proposal submission deadline of July 25, 2024, at 3:30 PM ET; vendor written questions were due by July 12, 2024, with Commonwealth responses provided on July 17, 2024. The Commonwealth intends to award up to three contracts to ensure adequate service capacity and supply continuity, with an initial contract term running from the award date through August 31, 2025, and options to renew for five additional two-year periods upon mutual agreement. Vendors must submit three separate components: a Technical Proposal (maximum 500 points) addressing company qualifications, bed and accessory brands offered, setup and installation capabilities, removal and disposal services, and value-added offerings; a Cost Proposal with firm fixed unit prices; and any proprietary information. Pricing must remain firm for the first twelve months; thereafter, vendors may request price increases based on industry-wide changes with thirty days' notice and supporting documentation, while price decreases must be reflected immediately. Deliveries must be coordinated with ordering agencies and occur Monday through Thursday between 8:00 AM and 4:30 PM, excluding weekends and state holidays, with delivery charges calculated on a one-way basis from the vendor's location to the destination. Vendors must comply with Kentucky tax registration requirements, maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and provide Automobile Liability Insurance of $1,000,000 per occurrence if delivering products.

No specific set-aside designations for disadvantaged enterprises or restricted organization types are noted in the solicitation documents provided. There are no identified incumbent contractors or current contracts specified in the RFP materials. The procurement operates as a quote-based master agreement structure with no guaranteed ordering volumes; the Commonwealth makes no commitment to purchase any specific quantity of products, with orders ranging from as few as one unit to potentially 1,000,000 units per order depending on individual park requirements. Vendors must be registered in the Kentucky eProcurement System and provide required affidavits and tax documentation, with EEO compliance required if the contract value exceeds $500,000. No specific budget amount or award value range is disclosed in the solicitation; payment will be made within thirty working days of invoice receipt or acceptance of goods. The Commonwealth reserves the right to reject all proposals and to negotiate with the highest-ranked vendor or successively lower-ranked vendors if negotiations fail.