Hotel Accommodations for the LTCOP Statewide Training

The Florida Department of Elder Affairs (Department) has issued an Invitation to Bid (ITB) to secure competitive bids from qualified bidders to provide hotel lodging, accommodations, and meeting space for the Department's Long-Term Care Ombudsman Program (LTCOP) Statewide Training. The winning bidder must be located in St. Petersburg, Clearwater, or Tampa, Florida and provide non-smoking rooms with certain amenities. The Department requires approximately 40 rooms on April 17th, 200 rooms on April 18th and 19th, 2023, with the ability to cancel rooms up to 24 hours prior to check-in at no charge. The ITB also requires the provision of a secure storage room, event registration area, and audio-visual equipment. Bids are due January 9, 2023 at 2:00 pm Eastern Time, and the anticipated award date is January 12, 2023. The contract will be for the specified event dates, with no renewal options mentioned.

The ITB does not mention any set-aside designations or restrictions on the types of organizations that can respond. There are also no listed incumbent vendors or current contractors, and no existing infrastructure or technology that requires integration. The ITB does not provide any information on possible award values or budget ranges.