Hot Water Heater Replacement - Request for Quote

The Colorado Department of Corrections issued a Request for Quote for hot water heater replacement equipment to be delivered to the Denver Reception and Diagnostic Center. This documented quote solicitation seeks three high-efficiency commercial domestic hot water heaters or boilers that meet or exceed 3.4 million BTU/h output at 140 degrees Fahrenheit, with capability for a 100-degree Fahrenheit temperature rise and 1,730 gallons per minute flow rate. Acceptable manufacturers include Lochinvar PFN1701PM, AERCO INN series, Laars Magnatherm Series, or approved equivalent products. Prospective bidders must submit technical data sheets with their quotes and provide product information when proposing competitive equals to the specified manufacturers. The submission deadline is April 28, 2017, at 2:00 PM Mountain Time, with quotes to be submitted via email to maryann.shaw@state.co.us or fax to (719)269-4064. Delivery of all equipment must be completed by June 30, 2017, with the solicitation noting that installation services are not included in this procurement. The State will evaluate bids based on cost, projected delivery date, quality and safety considerations, lifecycle costs, bidder qualifications and experience, and past performance, with the award going to the bidder whose response is deemed most advantageous to the State.

Bid prices must be submitted on both a per-unit and total basis and must include freight costs with FOB-destination pricing. The specified warranty requirements include a 10-year warranty on pressure vessels and heat exchangers against condensate corrosion and thermal stress failure, and a non-prorated 5-year warranty on all other components except igniters and flame detectors. Payment terms are assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified by the bidder. Prospective bidders must be registered on the Colorado Vendor Self Service website to respond to this solicitation. The document does not identify specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or a predetermined award value or budget range. However, the State reserves the right to divide the award among multiple bidders if deemed in the State's best interests.