Hot Mix

Reeves County, Texas is issuing an Invitation to Bid (ITB) for the supply of hot mix asphalt materials and related products for Road & Bridge projects. The procurement seeks fixed prices and delivery response times for three primary items: Cold Additive Tack Treatment (CATT), Dense Graded HMA Type C, and Dense Graded HMA Type D. All deliverables must comply with Texas Department of Transportation (TxDOT) standards and include detailed technical requirements for hot mix asphalt production, mixture design procedures, quality control and assurance testing protocols, placement operations, and compaction specifications. Vendors must provide all necessary equipment for transport, storage, sampling, heating, and incorporation of materials, with delivery on an F.O.B. basis to locations designated by the Road and Bridge Administrator between 7:00 a.m. and 9:00 a.m. as requested. Sealed bids must be received at 1714 Schmidt Drive, Pecos, Texas 79772 before 12:00 p.m. CST on Friday, February 13, 2026, with bid opening scheduled for 12:05 p.m. the same day. Questions from interested vendors must be submitted via email to bidquestions@reevescounty.org by Tuesday, February 10, 2026, and contract award is tentatively scheduled for 10:00 a.m. CST on Monday, February 23, 2026. The County reserves the right to award the bid by line item to whichever bidder makes the lowest and best bid for each item, and vendors acknowledge acceptance of any awarded items by submitting a bid.

The procurement contains no identified set-asides or restrictions limiting participation to specific enterprise designations, allowing all qualified vendors to submit bids. No incumbent vendors or current contractors are listed in the available documentation. The contract shall commence upon the effective date of the ordinance awarding the contract or January 1, 2027, whichever is later, and shall terminate on March 28, 2027, with the County retaining the option to renew under the same terms and conditions for three additional one-year periods. All prices are fixed for the contract duration with no increases permitted, and if the successful bidder's net prices to other customers are reduced during the contract term, those benefits must be extended to Reeves County or the County may cancel without liability. Bonds are not required, with payment terms net 30 days after delivery completion. Vendors are prohibited from adding minimum invoice fees, surcharge fees, demurrage, or other charges unless explicitly stated in the bid document. No specific budget range or award value is provided in the available documentation.