Hot mix bituminous

Portage County, Wisconsin, is seeking bids for a comprehensive procurement of bituminous hot mix material and a material transfer vehicle through Request for Bid #2020-14. The procurement aims to support Local Road Improvement Program (LRIP) and County Highway Improvement (CHI) projects, specifically for County Trunk Highway KK during the 2020 construction season. The estimated material requirement is approximately 30,000 tons of various hot mix asphalt products, including sand fines, multiple PG 58-28 grades with different viscosity levels, ultra-thin bituminous mixture, cold mix variants, and tack coat materials. All materials must conform to current Wisconsin Department of Transportation Standard Specifications. Bidders must have been in the bituminous hot mix business for at least five years and provide three references. The bid submission deadline is April 7, 2020, at 2:00 PM, with a public opening at Portage County Purchasing. Questions must be submitted by March 26, 2020, and the contract award period will run from the date of award through December 31, 2020.

The bid does not specify specific set-aside designations or restrictions on responding organizations. Pricing must be submitted on a per-ton basis for hot mix materials loaded on County trucks, with separate pricing for material testing, material transfer vehicle and operator services, shuttle buggy mobilization, and tack coat application. The County requires a mandatory material transfer vehicle (shuttle buggy) for mainline paving projects exceeding 1,000 tons, which must be a non-contact device with a minimum 25-ton capacity. Award will be made to the lowest and most advantageous unit price from responsive, responsible bidders meeting all specifications, with the possibility of multiple awards. The County is exempt from federal excise taxes and Wisconsin sales taxes. While a specific budget range is not explicitly stated, the procurement involves approximately 30,000 tons of materials. The contract includes provisions for termination by the County with 10 days written notice, and any price adjustments would require industry-wide documentation.