Hot Mix

Reeves County, Texas is soliciting sealed bids for hot mix asphalt and related road construction materials through an Invitation to Bid (ITB) issued by the Purchasing Department. The procurement encompasses Cold Additive Tack Treatment (CATT), Dense Graded HMA Type C and D, and Hot Mix Cold Laid products to supply Reeves County Road and Bridge operations. All materials must comply with TXDOT requirements with no substitutes permitted, and vendors must provide comprehensive analysis and testing at their own expense to verify stockpiles meet specifications. Sealed bids must be received by 11:00 A.M. CST on Friday, March 20, 2026, at the Purchasing Department office located at 1714 Schmidt Dr., Pecos, Texas 79772, with bid opening scheduled for 11:05 A.M. the same day. Questions must be submitted via email to bidquestions@reevescounty.org by Monday, March 16, 2026. Award of proposals is tentatively scheduled for 10:00 A.M. CST on Monday, April 13, 2026, at the Reeves County Commissioners' Court in the Third Floor Courtroom of the Reeves County Courthouse. The contract shall commence upon the effective date of the ordinance awarding the contract or January 1, 2026, whichever is later, and terminate on March 28, 2027, with an option for renewal for three additional one-year periods or month-to-month extension not exceeding three months under identical terms and conditions.

The County reserves the right to award the bid by line item to multiple bidders if each submits the lowest and best bid for a specific location or type of material, and all prices submitted are fixed for the contract duration with no price increases permitted if an extension is granted. Bonds are not required as payment terms are net 30 days after delivery is complete. CATT products must be shipped F.O.B. Reeves County, Texas, with delivery to locations designated by the Road and Bridge Administrator, and delivery costs must be included based on full load freight charges. Vendors must provide all equipment necessary to transport, store, sample, heat, and incorporate materials, and must deliver CATT to specified work sites between 7:00 A.M. and 9:00 A.M. county-wide, with a two-hour time allowance for transfer to County-owned equipment. The document does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors, nor does it specify an estimated award value or budget range for this procurement.