Hot Mix

The Montgomery County Highway Department in Tennessee is soliciting bids for hot mix asphalt on an as-needed basis during the fiscal year July 1, 2026, through June 30, 2027. The Montgomery County Purchasing Department, under Purchasing Agent Elizabeth Black, will receive sealed bids until 10:00 a.m. CST on Thursday, June 4, 2026, with public bid opening to follow. Questions regarding the solicitation must be submitted in writing by Thursday, May 28, 2026, with written responses provided by Monday, June 1, 2026. Bids may be submitted in person, by mail to 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040, or electronically via the Bonfire portal. The County is requesting pricing for multiple hot mix types including CW, Rap, BM, E, D, and CS varieties, with vendors required to provide both laid-in-place and picked-up unit pricing. All materials must meet Tennessee Department of Transportation specifications, include only virgin materials unless Rap is specified, and exclude recycled mix. Contractors must submit TDOT-approved job mix formulas and quality control plans prior to material delivery, with additional TDOT-approved mix designs due by July 15, 2026, and February 15, 2027. All unit prices shall remain valid from July 1, 2026, through June 30, 2027, with bid information remaining valid for at least 60 days following bid opening to allow for evaluation and contract award.

All bidders must comply with mandatory certifications and compliance requirements established by Montgomery County Government, including non-boycott of Israel certification for contracts of $250,000 or more with suppliers having 10 or more employees, Iran Divestment Act certification, and non-discrimination compliance. Bidders are required to provide voluntary disclosure of ownership type, including woman-owned, minority-owned, veteran-owned, and other qualifying business categories. The contract is subject to Tennessee Department of Transportation Special Provision Number 109B regarding price adjustment for bituminous material, which will apply if the Monthly Bituminous Adjustment Factor published by TDOT varies by more than 5 percent from the May 2026 base price of $708.08. Asphalt millings delivered by the Highway Department to the asphalt plant will generate credits toward the County's asphalt purchases. No specific budget amount or incumbent vendor information is disclosed in the solicitation documents; however, the contract is structured as an indefinite-quantity agreement on an as-needed basis. Montgomery County reserves the right to reject any or all proposals and award the contract in whole or in part to one or more bidders, and vendors who fail to execute awarded purchase orders or comply with contract terms may be disqualified from future business with the County.