Hot Box Rental - Greenwood Maintenance

The South Carolina Department of Transportation (SCDOT) has issued an Invitation for Bid (IFB) for monthly equipment rental at the Greenwood Maintenance facility, specifically seeking a 4 Ton Asphalt Recycler & Hot Box Quick Ship Trailer and a 24"x24" Compactor Basket Hoist for a 12-month period from 07/10/2025 to 07/09/2026. The solicitation requires bidders to submit offers online by 07/02/2025 at 2:30 PM, with all questions due by 06/17/2025. Technical requirements for the equipment include triple wall construction, automatic temperature control, dual burner recycling package, and LED lighting. Contractors must complete operator demonstration and training at delivery and be responsible for all routine maintenance. The procurement includes three line items: a 12-month rental for the Asphalt Hot Box, a 12-month rental for the Compactor Hoist Basket, and a delivery and pickup fee. SCDOT will provide insurance on the equipment and requires replacement within 24 hours if a breakdown occurs.

The contract includes specific provisions for minority business participation and tax withholding for non-resident contractors. Bidders must be registered vendors with the state and comply with South Carolina procurement regulations. The contract is exempt from heavy equipment rental surcharge per South Carolina Code of Laws. Delivery will be made to the SCDOT Greenwood Maintenance location at 510 W. Alexander Avenue in Greenwood, SC. While specific budget ranges are not explicitly stated, the procurement involves a 12-month equipment rental with multiple line items. Potential bidders should note the requirement for comprehensive equipment specifications, maintenance responsibilities, and adherence to state procurement guidelines. The award is scheduled to be posted on 07/09/2025, with the expectation of providing reliable, well-maintained equipment for the county's maintenance operations.