Hot and Cold Wells for STF

The State of Michigan Department of Corrections (MDOC) is procuring materials and installation labor for the replacement of hot and cold food service wells at Central Michigan Correctional Facility in St. Louis, Michigan, through Request for Proposal No. 190000002983. The specific deliverables include four Delfield Model SH5NU hot wells (five-well hot food counters with enclosed bases, stainless steel components, and 208-volt single phase operation) and four Delfield Model SCSC74B refrigerated cold serving carts (115V 60 Hz operation with mechanical access doors and security barriers). The contractor must provide all materials, installation labor, training and demonstrations on proper unit usage, preventative maintenance notifications, packaging, transportation, and site cleanup, with delivery required within 60 calendar days of order receipt and assembly and installation completed on site. Acceptance will occur only after successful installation, testing to manufacturer standards, completion of all contractor requirements, and facility approval, with a 30-day window to achieve full functionality or face potential removal at contractor expense. Technical evaluation is weighted at 100 points, comprising Schedule A (Statement of Work) at 75 points and the Vendor Questions Sheet at 25 points, with proposals requiring a minimum of 80 technical points to have pricing evaluated for award consideration. The RFP was issued on August 8, 2019, with bidder questions due by August 15, 2019, anticipated answers posted by August 19, 2019, and proposals due on August 22, 2019 at 3:00 p.m. Eastern Time, with the anticipated contract begin date of September 16, 2019.

The procurement does not specify set-aside designations or restrictions based on disadvantaged enterprise status, though all bidders must comply with State certifications regarding Michigan business taxes, Iran-linked business prohibitions, clean corporate citizen status, convict labor compliance, and outstanding State debt. Prospective vendors and all subcontractor personnel must meet extensive security and background check requirements performed at contractor expense, including LEIN clearance with Michigan State Police, potential fingerprint card submissions, and verification of no active police warrants, pending charges, or active offender status. All contractor and subcontractor staff must complete PREA training prior to facility entry, sign the MDOC Vendor Handbook acknowledging zero-tolerance policies for controlled substances, contraband, sexual misconduct, and discriminatory harassment, and verify they are not related to or acquainted with offenders receiving services. Payment will be made exclusively through Electronic Funds Transfer only after acceptance, with undisputed amounts payable within 45 calendar days of invoice receipt, and pricing must remain firm for the entire contract term, with the State reserving the right to deduct 1 percent per calendar week for late delivery beyond the mutually agreed upon date unless pre-approved in writing by the Facility Manager. The RFP documents do not disclose a specific award value or budget range for this procurement.