Hospital beds and mattress (DGS/OTA)

The California Department of General Services Procurement Division is conducting an Invitation for Bid (IFB 0000033707) for hospital beds and mattresses to be delivered to the Veterans Home of California in Yountville, Napa County. The procurement seeks 230 bed frames, 100 specialty mattresses, and 130 regular mattresses with specific technical requirements including 35-inch sleep deck width, electric power with battery backup, integrated patient scale, staff and patient controls, and various positioning capabilities. Beds must support a safe working load of 550 pounds and include features like nurse call interface and bed exit alarm systems. Mattresses must comply with federal flammability standards, support up to 500 pounds, and come in two types: specialty (powered, 6-8 inches thick) and regular (non-powered, 6 inches thick). Bid submissions are due by February 11, 2025, at 2:00 PM PT, with a public bid reading via email on February 12, 2025. Vendors must submit bids via email to OTA@dgs.ca.gov and have been in business for at least twelve consecutive months with demonstrated experience in hospital bed sales. The final delivery deadline is June 30, 2025, with contractors required to coordinate delivery, unpack, set up equipment, and provide operational instructions to agency personnel.

The solicitation includes preferences for Small Business (5%), Disabled Veteran Business Enterprise (DVBE), Small Business Nonprofit Veteran Services Agencies (SB/NVSA), and Non-Small Business Subcontractor (5%) participants. While there is no minimum DVBE participation requirement, a DVBE incentive is available. Bidders must provide distribution plans and, if not the Original Equipment Manufacturer, submit authorized reseller documentation. The procurement will be awarded on an "all or none" basis to the lowest responsive and responsible bidder, with pricing to be F.O.B. Destination, Freight Prepaid. Vendors must have a California Department of Tax and Fee Administration Retailer's Seller Permit and disclose any international business activities under the Darfur Contracting Act. The contract allows for partial deliveries and payments upon inspection and acceptance of individual units. Though a specific total contract value is not explicitly stated, the procurement involves 230 bed frames and 230 mattresses, suggesting a potentially significant investment in medical equipment for the California Department of Veterans Affairs.