Horse Show Floral Garlands

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of Kentucky Venues (Kentucky State Fair Board), issued Request for Bid (RFB) 758 2000000649 for the procurement of horse show floral garlands. The solicitation requests 69 total units consisting of 63 small lap blanket garlands made with red carnations and 6 large lap blanket garlands made with assorted colored roses (red, white, and yellow). Small garlands must contain at least 190 carnations, measure 8 inches by 48 inches, and include 30 inches of matching ribbon attached 10 inches from center, while large garlands must contain at least 250 roses, measure 12 inches by 84 inches, and include 84 inches of matching ribbon attached 12 inches from center. Delivery is required to the Kentucky Fair & Exposition Center in Louisville, Kentucky across multiple dates in August 2020, with small red carnation garlands scheduled for August 22, 26, 28, and 29 at specified times, and all large rose garlands due August 29 by 5:30 p.m. All garlands must be fully packed with flowers showing no spacing, with all fasteners hidden and not protruding, and all deliverables require inspection and approval by Whitney Turner before acceptance. Bidders must demonstrate a minimum of five years of experience in fabricating and delivering similar products and must guarantee on-time delivery as a pass/fail requirement. The solicitation closed May 22, 2020 at 1:30 p.m., with written vendor questions due by May 14, 2020 at 4:30 p.m., and evaluation is based on best value using 1000 points allocated to price. Bids must remain valid for sixty days following the due date and be quoted as F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes.

The Commonwealth extends reciprocal preference rights to Kentucky resident bidders and designated qualified bidders as defined under KAR 200 5:410, including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, nonprofit corporations furthering KRS Chapter 163, and qualified nonprofit agencies for individuals with severe disabilities (15 percent preference). All bidders must submit a Kentucky Tax Registration Application (Revenue Form 10A100) prior to award, and out-of-state bidders must provide a Certificate of Authority from the Secretary of State or identify applicable exceptions. Additionally, all bidders and offerors must execute an Annual Affidavit certifying compliance with Kentucky's campaign finance laws, tax obligations, and ethical procurement standards, and may be required to submit a Resident Bidder Affidavit or Qualified Bidder Affidavit depending on their status. The resulting contract shall be awarded as a Master Agreement for an initial one-year period from the date of award with four optional one-year renewal periods available upon written approval by all parties, with price increases prohibited during the first twelve months and thereafter requiring written justification based on industry-wide price changes. The solicitation does not specify unit costs or total contract amounts, indicating that pricing is determined through the competitive bid process. All submissions must be made electronically through the eProcurement system; paper bids are not acceptable.