Horse Show Floral Garlands

The Commonwealth of Kentucky, on behalf of Kentucky Venues (KSF) and Bath County, issued Request for Bid (RFB) 758 2000000593 for the procurement of horse show floral garlands to be delivered to the Kentucky Fair & Exposition Center in Louisville. The solicitation requires vendors to supply 63 small lap blanket garlands (8 inches x 48 inches) made with red carnations containing at least 190 small carnations each, 2 large lap blanket garlands (12 inches x 84 inches) made with red roses containing at least 250 large roses each, 2 large lap blanket garlands made with white roses with the same specifications, and 2 large lap blanket garlands made with yellow roses with identical requirements. All garlands must be fully filled with flowers with no visible spacing, materials, or hardware, include #9 or #10 ribbon attached from the middle matching the flower color, and be delivered on-site to the Kentucky Fair & Exposition Center Shipping and Receiving at 937 Phillips Lane, Louisville, Kentucky 40209. Small carnation garlands require multiple deliveries between August 22 and August 29, while all large rose garlands must be delivered by Saturday, August 29 at 5:30 p.m., with approval required from Whitney Turner upon delivery. The evaluation criteria consist of price (1,000 points), delivery as scheduled (pass/fail), and minimum experience (pass/fail), requiring vendors to demonstrate a minimum of five years' experience fabricating and delivering similar products. Written questions were due by April 17, 2020 at 4:30 PM ET, and bids were due by April 27, 2020 at 1:30 p.m. through the electronic eProcurement system; all vendors must bid all line items or face rejection as non-responsive.

Award will be made on a best value basis, and the initial contract period is one year from the date of award with options for four additional one-year renewal periods subject to written approval and potential renegotiation of terms and conditions. Kentucky resident bidders receive reciprocal preference, Kentucky Correctional Industries receive a 20 percent preference, and qualified nonprofit agencies serving individuals with severe disabilities receive a 15 percent preference; vendors claiming resident status must submit a required affidavit certifying authorization to transact business in Kentucky and continuous compliance with state requirements including Kentucky income tax filing, unemployment insurance contributions, and active workers' compensation coverage. All out-of-state bidders must provide a certificate of authority to transact business in Kentucky or identify applicable exemptions, and all bidders must submit the Annual Affidavit for Bidders certifying compliance with campaign finance laws, tax obligations, and ethical conduct requirements. Pricing must exclude federal excise tax and Kentucky sales or use tax, and quotes shall be FOB Destination Freight Prepaid and Allowed; price increases are prohibited during the first twelve months of the contract and may only be requested thereafter based on documented industry-wide price changes. The RFB does not specify unit costs or line totals, and the solicitation documents do not identify any incumbent vendors, existing infrastructure requirements, or provide an estimated award value or budget range.