Hook lift Roll off System to Create Master Agreement

The State of Maine, through the Department of Administrative and Financial Services, Office of State Procurement Services, is issuing Request for Quotations (RFQ) #17D 250501-235 for a Hook Lift Roll Off System to establish a Master Agreement. The procurement specifically seeks quotations for a Steller Model #138 or Swap loader Model SL400 hook lift system designed to fit a 2023 Navistar Model HV513SFA tandem chassis. MaineDOT anticipates purchasing five units during the initial contract period, with the contract term running from June 1, 2025, to May 31, 2026, and options for four additional one-year extensions through May 31, 2030. Quotations are due on Wednesday, May 14, 2025, by 4:00 p.m. local time. The evaluation will consider multiple criteria including conformity to specifications, price, delivery schedule, warranty, manufacturer's performance data, and parts availability. Bidders must provide comprehensive documentation, including specification compliance forms, warranty information, and service facility details. The state plans to make a single award based on best value criteria and reserves the right to add similar items to the contract.

The RFQ does not explicitly mention specific set-aside designations or restrictions on responding organizations. The solicitation will result in a Master Agreement Contract that allows all State of Maine Departments and Agencies to purchase the specified hook lift roll off systems. Pricing must be submitted with FOB-Destination terms, including all shipping charges. While the state is not obligated to purchase a specific quantity of units, they estimate an initial procurement of five systems. The potential award value would depend on the final negotiated pricing, but given the specification for a specialized hook lift system for a specific chassis, the contract could potentially range from $250,000 to $500,000 for the initial five units. Vendors must demonstrate technical capability to provide the specified hook lift system, with a focus on meeting the precise mechanical and functional requirements outlined in the RFQ documentation.