Hooded Crop Cultivator with Sprayers

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Division of Forestry, issued Request for Bid (RFB) 758 2500000468 for the procurement of two Hooded Crop Cultivators with Sprayers, specifically the Egedal Bed-Cleaner Type GS or approved equivalents, classified under commodity code 020 for Agricultural Equipment, Implements, and Accessories. The equipment must feature spring tines with goose foot shares configured for both 5-row and 8-row operations, fixed triple tines, individual depth-adjusting parallelograms, and a conversion kit to transition between configurations; the sprayer attachment must include a 75–100 gallon tank, spray shields, shut-off valves with hose clamps, a PTO shaft for 8-row operation, an operator's manual with parts list, and manufacturer's warranty. Delivery is required to one of two designated Kentucky tree nurseries: Morgan County Tree Nursery in West Liberty or John P Rhody Tree Nursery in Gilbertsville, with all shipping costs included in the unit price and bids evaluated on a best value basis using 90 points for price and 10 points for delivery time, totaling 100 points. Written questions from vendors are due by February 21, 2025, at 10:00 AM ET, with bid submission through the mandatory eProcurement system required by February 28, 2025, at 1:30 PM ET; all proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date, and bidders proposing alternate brands must submit descriptive literature for equality verification. Vendors must bid all line items or face rejection as non-responsive, and delivery time must be specified in working days, with one percent daily penalties assessed for missed delivery dates. The Commonwealth Buyer is Evelyn Osborne, KCPM, who can be contacted at 502-564-0552.

The solicitation includes reciprocal preferences for Kentucky resident bidders and qualified bidder preferences, with Kentucky Correctional Industries receiving a 20 percent preference and other qualified nonprofits receiving a 15 percent preference, as specified in Kentucky Revised Statutes and Administrative Regulations; bidders claiming resident or qualified bidder status must submit the required Annual Affidavit form notarized and attesting to campaign finance law compliance and business authorization in Kentucky. Quotations shall be F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all shipping costs and pricing to exclude Federal Excise Tax and Kentucky Sales or Use Tax; billing should be directed to the Division of Forestry at KDFpurchases@ky.gov. Prior to award, vendors must provide Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate with the Commonwealth listed as an additional insured, and Automobile Liability Insurance of $1,000,000 combined single limit if the contractor performs delivery. No specific budget amount or funding source is identified in the procurement documents, and no incumbent vendors or current contractors are referenced. All bids are subject to the terms and conditions outlined in Attachment A and any subsequent addenda issued by the Commonwealth.