Hood Cleaning

Big Muddy River Correctional Center is soliciting a vendor for semi-annual exhaust hood cleaning services under a five-year contract, with proposals due August 31, 2026. The contract is set aside for small businesses.

The scope encompasses cleaning of 10 kitchen exhaust hoods with 10 fans and 10 exhaust units in the Dietary facility, plus one additional hood and exhaust unit in the Culinary Arts facility at Big Muddy River Correctional Center. All cleaning must comply with NFPA 96.12.6 standards and be performed semi-annually in May and November during normal business hours (Monday–Friday, 7:00 a.m.–3:00 p.m.) at the Dietary Manager's discretion. The vendor must provide all skilled labor, materials, supplies, tools, equipment, insurance, and permits. All materials supplied must be new and compliant with manufacturer specifications; replacement parts are billed at the vendor's invoiced cost supported by supplier invoices.

The initial contract term is five years with a maximum total term not to exceed ten years including any renewal terms or extensions. The contract is funded through General Revenue, and pricing is estimated with the maximum contract amount to be determined by the State prior to execution. Prevailing wage requirements apply based on the janitorial cleaning classification.

Vendor personnel must pass security background checks and comply with facility security protocols, including temporary identification and vehicle inspection procedures. The vendor must maintain general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate, auto liability insurance of $1 million, and workers' compensation insurance as required by law. No subcontractors are permitted without prior written approval. The State reserves the right to terminate for convenience with thirty days' notice or immediately for cause.