Holiday Lighting

The City of Gunnison, Colorado has issued a Request for Proposals (RFP) for Holiday Lighting Services, seeking a qualified vendor to purchase, install, maintain, and remove commercial-grade LED lighting on 46 downtown trees. The project encompasses specific locations along North Main Street and Tomichi Avenue, with precise installation requirements for the downtown area. Proposals will be evaluated on a 100-point scale across five key areas: Letter of Interest & Experience (25 points), Proposed Holiday Lighting (25 points), Cost to Purchase and Install Lighting (25 points), Sample of Past Successes (15 points), and References (10 points). The project timeline includes City Council contract award on March 25, 2025, with lighting installation required by November 22, 2025, remaining in place until March 1, 2026, and complete removal by March 25, 2026. Proposals are limited to 5 pages and must be submitted through the Rocky Mountain E-Purchasing System (RMEPS) by March 18, 2025, at 2:00 PM MT. The city will provide up to 3.5 amps of electrical power per tree location with an automatic timer, while the vendor must supply all necessary labor, equipment, tools, and supplies.

The RFP does not specify explicit set-aside designations or restrictions for specific types of organizations. While no incumbent vendor is mentioned, the document includes detailed insurance requirements that contractors must meet, including Workers' Compensation, General Liability, Automobile Liability, and other coverage types with minimum limits ranging from $1,000,000 to $2,000,000 per occurrence. Contractors must provide insurance certificates within 7 business days of the contract's effective date and name the State as an additional insured. The project aims to enhance the downtown area's seasonal atmosphere and support economic prosperity, though a specific budget range is not explicitly stated in the provided documents. Vendors will need to prepare comprehensive proposals that demonstrate technical capability, aesthetic design, and cost-effectiveness for the holiday lighting installation. The city's objective appears to be creating an attractive downtown environment through professional, high-quality LED lighting installations.