Holbrook Elementary Cafeteria Multimedia

Grand Ledge Public Schools is seeking sealed bids for a complete multimedia infrastructure system installation at Holbrook Elementary School's cafeteria located at 615 Jones Street, Grand Ledge, Michigan 48837. This technology procurement involves the design, supply, configuration, installation, and testing of audio-visual equipment including six gymnasium speakers (Electrovoice ZLX12-G2 or equal), one wall-mounted audio cabinet (Middle Atlantic EWR-16-22D or equal), one power amplifier (Crown XTI 6002 or equal), one audio mixer (Yamaha TF-RACK or equal), one wireless microphone and receiver combo system (Shure SLXD24D+/58 or equal), one powered tension screen (DaLite Myriad Reveal or equal), one projector (Epson EB-PU1008W or equal), multimedia input location encoders/decoders, a Q-Sys control system with touch screen interface, and Category 6 UTP copper cabling infrastructure. The contractor must provide comprehensive system documentation including as-built drawings, equipment manuals, warranty information, system configuration reports, and training for up to four Owner-designated personnel. Bidders must submit three references for similar projects completed within the prior two years, demonstrate Michigan business compliance through a Familial Relationship Disclosure Statement and Iranian Linked Business Disclosure Form, carry appropriate insurance coverage, and maintain all work free from defects during the warranty period. Critical deadlines include the pre-bid conference on April 20, 2026, at 9:30 a.m., Intent to Bid submission by April 22, 2026, at 5:00 p.m., questions and clarifications deadline of April 24, 2026, at 5:00 p.m., and sealed bid submission due May 4, 2026, at 2:00 p.m. at the Grand Ledge Public Schools District Office (220 Lamson Street, Grand Ledge, Michigan 48837), with substantial project completion required by August 1, 2026.

Bid security equal to five percent (5%) of the total bid amount must accompany each sealed bid submission in the form of either a certified check or bid bond issued by a Michigan-licensed company, and the selected contractor must provide both performance and payment bonds each equal to one hundred percent (100%) of the bid amount including any accepted alternates. All bids must be submitted in sealed packages with hard copy responses in bound tabulated format with tab indicators and one electronic copy on USB drive in PDF format, with the bid schedule of values submitted as a Microsoft Excel compatible spreadsheet. The project is not subject to prevailing wage requirements. Communications by Design, Inc. (rszilagy@cbdconsulting.com, 4101 Sparks Drive, Grand Rapids, Michigan 49546) serves as the project designer. The Owner reserves the right to reject any or all bids, accept portions of bids from multiple bidders, and all bids remain binding for ninety (90) days from the opening date. No specific budget range or award value is disclosed in the procurement documents; however, the project scope and equipment specifications suggest a mid-to-large technology installation contract typical of school district multimedia infrastructure projects.