Holbrook Elementary Cafeteria Multimedia

Grand Ledge Public Schools (GLPS) is soliciting competitive sealed bids for the design, supply, configuration, installation, testing, documentation, and training of a comprehensive multimedia audio-visual system for Holbrook Elementary School's cafeteria. The procurement encompasses a full-suite AV installation including speakers, amplifiers, audio mixers, wireless microphone systems, powered projection screens, projectors, control systems, and structured cabling infrastructure compliant with EIA/TIA 568B standards and all applicable manufacturer specifications. The project timeline includes a mandatory pre-bid conference on April 20, 2026, at 9:30 a.m. at Holbrook Elementary School (615 Jones Street, Grand Ledge, Michigan 48837); an Intent to Bid submission deadline of April 22, 2026, at 5:00 p.m.; a question and clarification deadline of April 24, 2026, at 5:00 p.m.; and sealed bid submissions due May 4, 2026, at 2:00 p.m. at the district office (220 Lamson Street, Grand Ledge, Michigan 48837). Substantial completion is targeted for August 1, 2026. Bidders must provide bid security equal to five percent (5%) of the total bid amount in the form of a bid bond or certified check, and the selected contractor must furnish performance and payment bonds each equal to one hundred percent (100%) of the bid amount. All work must comply with Michigan codes, ordinances, and applicable industry standards, with Communications by Design, Inc. serving as the Designer with final authority for contract interpretation.

The RFB does not specify set-aside designations or restrictions based on enterprise status; however, comprehensive insurance coverage is mandatory, including workers' compensation, general liability, automobile liability, and contingent liability policies with minimum limits of $1,000,000 per occurrence. Bidders may propose voluntary alternates with cost reductions or performance enhancements if clearly identified, and any exceptions to contract documents must be noted on the Contract Exceptions form. Bids remain binding for ninety (90) calendar days from opening. The Owner reserves the right to reject any or all bids, award portions of the project to multiple bidders, and select individual components independent of installation. No incumbent vendor, current contractor, or existing infrastructure requiring integration was identified in the procurement documentation. The bid sum must include all applicable taxes, allowances, and bond costs, though no specific budget range or award value was disclosed in the RFB.