HMA Cold Mill & Overlay M-18/M-61City of Gladwin PMC

The Michigan Department of Transportation (MDOT) is soliciting proposals via Request for Proposal No. 260000001836 for Hot Mix Asphalt (HMA) cold milling and overlay preventative maintenance work on M-18 and M-61 in the City of Gladwin, Gladwin County. The project encompasses approximately 1.25 miles of roadway requiring 1.5 inches of cold milling followed by a 1.5-inch HMA overlay, with deliverables including 38,030 square yards of cold milling, 1,206 tons of HMA 5EML High Stress asphalt, 1,932 tons of HMA 5EML asphalt, drainage structure adjustments, monument box and water shutoff adjustments, and approximately 50,000 linear feet of pavement markings. Work must commence no earlier than May 27, 2026, and be completed by September 3, 2026, within 12 consecutive workdays (weather dependent) plus an additional 5 days for structure adjustments; work hours are Monday through Friday from 6:00 a.m. to 6:00 p.m. EST, with possible night and weekend work as required. Qualified bidders must be currently listed as MDOT Prequalified Contractors in the Hot Mix Asphalt/Bituminous Patching category, registered with the Michigan Department of Labor and Economic Opportunity, and must furnish performance and lien bonds each for 100 percent of the total contract price. The RFP was issued April 20, 2026, with a bidder question deadline of April 28, 2026, and an extended proposal submission deadline of May 7, 2026; all contractors must provide seven calendar days' notice to Jason Potts at 989-737-0211 before commencing work. Award criteria require a PASS/FAIL evaluation of complete and acceptable responses to vendor questions, Schedule A (Statement of Work), and Schedule B (Pricing), with the contract awarded to the responsive and responsible bidder with the lowest price; liquidated damages for late completion range from $500 to $4,000 per calendar day based on contract amount.

This procurement contains no specific set-aside designations for disadvantaged enterprises or minority-owned businesses, though all contractors and subcontractors must comply with Michigan prevailing wage requirements applicable to Gladwin County, with rates differentiated by skilled trade classifications and experience levels. The prevailing wage schedule, effective November 2025, establishes mandatory minimum compensation rates including straight time, time-and-a-half, and double-time wages, and contractors must maintain detailed payroll records documenting worker names, occupations, and actual wages and benefits paid. Contractors must post all prevailing rates conspicuously on the construction site and notify all subcontractors of prevailing wage requirements before work begins, with violations subject to investigation and potential contract termination for cause. Allowable fringe benefits credited toward prevailing wage rates include vacation pay, dental and vision insurance, health insurance, life insurance, tuition assistance, bonuses, 401(k) employer contributions, sick pay, holiday pay, and accidental death and dismemberment insurance, calculated on an hourly basis using 2,080 annual hours as the divisor. Traffic maintenance requirements mandate a minimum of one lane in each direction at all times with no more than one lane closure permitted simultaneously and a maximum closure length of 0.5 miles unless otherwise approved; all lanes must be flush and open to traffic at the end of each workday. The contract budget and award value are not disclosed in the procurement documents, requiring interested bidders to review detailed specifications and the pricing schedule to develop accurate cost proposals.