Historical markers & posts

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 1900000128 on behalf of the Kentucky Historical Society for the procurement of Historical Markers & Posts. This solicitation, posted on August 20, 2018, with a bid closing date of September 5, 2018, at 1:30 PM ET, seeks nine line items consisting of various marker and post types including 10 standard markers alike on both sides, 40 standard markers with different sides, 1 standard marker with photo relief, 1 standard marker with different sides and photo relief, 1 cemetery marker, 75 seven-foot posts, 2 four-foot surface mount posts with flanges, 10 standard-size repair and refinish services, and 1 two-post repair and refinish service. Bidders must submit sealed, hard-copy responses to the Office of Procurement Services in Frankfort and must bid all line items to be considered responsive. The contract will be awarded on a best value basis utilizing a ranking approach that evaluates price (1,000 points available), delivery time (5 points available for delivery faster than the required 30-day delivery standard), and experience (pass/fail criterion requiring a minimum of 10 years' experience in the manufacture of substantially similar exterior signage). The initial contract period is one year from the date of award, with an option for four additional one-year renewal periods at the Commonwealth's discretion, subject to written approval by all parties and potential renegotiation of terms. Bidders' written questions were due by August 27, 2018, at 4:30 PM ET, and all proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date. Prices must be quoted F.O.B. Destination Freight Prepaid and Allowed and must exclude federal excise tax and Kentucky sales or use tax, with a one percent per day penalty deducted from the vendor's invoice for each day delivery is not made within the contracted due date.

Kentucky resident bidders are eligible for reciprocal preference consideration under this solicitation, as are qualified bidders including Kentucky Correctional Industries (eligible for a 20 percent preference) and qualified nonprofit agencies for individuals with severe disabilities (eligible for a 15 percent preference). Bidders claiming qualified bidder status must provide evidence of nonprofit organization registration with the Secretary of State and certification that individuals with severe disabilities comprise at least seventy-five percent of direct labor man hours in the manufacture or provision of the products or services. All bidders must submit executed affidavits affirming compliance with Kentucky campaign finance laws, tax registration requirements, and non-delinquency on state taxes and fees, along with the face of the solicitation, completed bid information, and a Certificate of Authority for foreign entities. No incumbent vendors or current contractors are identified in the available solicitation documents, and no specific budget range or award value is stated in the procurement materials, with pricing to be determined through the competitive bidding process on a best value basis.