Historic Rehabilitation of the John H. Stoody Memorial Hall
Closed State & local contract opportunity Posted
- Solicitation number
- 2139723
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Glynne Schultz glynne.schultz@gmail.com (585) 303-2746
- Erin Anheier erinanheier@aol.com (585) 237-6639
Updated .
About this opportunity
Stony Brook Lodging, Inc. (SLI) is requesting proposals for architectural and engineering services for historic rehabilitation of the John H. Stoody Memorial Hall in Warren County, New York, with proposals due November 5, 2026. The project involves a comprehensive 1892 chapel and meeting hall requiring work across schematic design, construction documents, regulatory permitting, contractor procurement, and full construction administration.
The scope encompasses schematic design and design development; permit-ready architectural and technical drawings meeting historic preservation standards; preparation and filing of municipal building permits, zoning approvals, and State Historic Preservation Office (SHPO) reviews; assistance in issuing invitations to bid and evaluating general contractor bids; and construction oversight including frequent site visits, review of contractor pay applications and shop drawings, change order management, and closeout documentation. The architect will serve as liaison with Wyoming County, NYS SHPO, the National Park Service, the Department of the Interior, and other authorities to secure regulatory approvals including a new Certificate of Occupancy. The architect will also maintain regular meetings with SLI representatives and coordinate with the Stoody Committee on contractor payments, submittals, and change orders.
A condition assessment report prepared by InSite Architecture identifies urgent work (roof replacement, electrical system upgrades, fascia and soffit repairs, ADA toilet modifications, tree removal) and phased essential and desirable improvements. The comprehensive cost estimate for all recommended work totals $708,326, including construction costs of $615,935 and architectural and engineering design soft costs of $92,390 at 15 percent. Major components include roofing and exterior restoration, porch restoration and ADA improvements, interior finishes, mechanical and HVAC installation, and structural work. The project must comply with all New York State Building, Fire, Electric, and Plumbing codes and ADA accessibility requirements if used as assembly space. No incumbent is identified, and no identical or substantially similar contract was awarded within the past five years.
Opportunity text
Detailed Scope of Services The selected architect will provide professional services structured across the following core phases and components: ● 1. Schematic Design, Design Development, & Construction Drawings: ○ Translate project goals into preliminary floor plans, elevations, and conceptual renderings. ○ Produce detailed, permit-ready architectural and technical drawings and specifications that meet historic preservation standards. ● 2. Regulatory & Permitting Submissions: ○ Prepare and file all documentation required for municipal building permits, zoning approvals, and State Historic Preservation Office (SHPO) reviews. ● 3. Bidding & Contractor Procurement: ○ Assist SLI in issuing the Invitation to Bid, distributing construction documents to qualified general contractors, answering contractor RFIs (Requests for Information), evaluating submitted bids, and advising on final contractor selection. ● 4. Contract Administration & Construction Oversight: ○ Conduct frequent regular site visits to monitor construction progress, quality, and exact conformance with the contract documents. ○ Review contractor pay applications, shop drawings, and change order requests, then review all with the Stoody Committee for approval. ○ Manage project closeout, including punch-list inspections, collection of warranties, and closeout documentation. ○ Manage ongoing liaison, formal submittals, and regulatory approvals with Wyoming County, NYS SHPO, the National Park Service, the Department of the Interior, and other relevant authorities. Inclusive of securing a new Certificate of Occupancy. ○ Maintain routine, recurring meetings with SLI representatives to facilitate ongoing project communication and incorporate design feedback. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None
Files
| File | Type | Posted |
|---|---|---|
| Revised Stoody RFP.pdf | ||
| 2026_07_17_Stoody condition report_REVISED_.pdf |
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