Historian or Architectural Historian Services - West Main Survey Phase III

The City of Jefferson, Missouri is issuing a Request for Proposal to procure architectural historian consultant services to conduct a reconnaissance-level architectural survey of the West Main Phase III area, encompassing approximately 63 acres and 180 primary properties across four residential subdivisions: Jefferson Heights, Wolfss, Carlin's Addition, and High Point Place. The consultant must meet the Secretary of the Interior's Professional Qualifications as a historian or architectural historian and will be responsible for completing a research design approved by the State Historic Preservation Office, conducting fieldwork, preparing Missouri Architectural/Historic Inventory forms for each property, submitting digital photographs meeting specified standards (minimum 1600 by 1200 pixels in JPEG format), creating boundary maps at 1" = 200' scale or larger, generating a final survey report with National Register eligibility recommendations, and conducting two public information meetings. Key deliverables include completed inventory forms, digital photographs, survey maps, and comprehensive documentation of findings regarding historic district potential and preservation recommendations. Evaluation of proposals will be based on project team qualifications (25 points), consultant capability (25 points), references (20 points), and cost (30 points). Proposals must be submitted by 1:30 p.m. on March 10, 2026, with work completion required by April 16, 2027. All work must comply with the Secretary of the Interior's Standards and Guidelines, the National Historic Preservation Act Section 106 requirements, the National Environmental Policy Act, and Americans with Disabilities Act standards. Prospective bidders may request clarification meetings with the purchasing agent, though no pre-proposal conference will be held.

The RFP does not specify set-aside designations or restrictions limiting organizational eligibility to respond. Bidders must provide three references for similar contracts completed within the past three years, certify compliance with federal work authorization requirements, provide proof of business licensing, and maintain commercial general liability insurance of at least $500,000 per occurrence. The project is funded through a three-year Historic Preservation Fund grant (P25AF01712) from the National Park Service with a period of performance from October 1, 2024, through September 30, 2027, with a total approved budget of $2,060,855 (federal funding of $1,236,513 and required non-federal cost-share of $824,342, representing a 40 percent minimum non-federal match). The City of Jefferson will provide a main point of contact, assist with public engagement coordination, and provide access to data and GIS files to support the consultant's work. The contract includes a milestone-based payment schedule with an estimated 50 percent of project expenses due at the November 2026 milestone and the remaining balance at project completion in May 2027. All survey products must be submitted in digital format with federal grant acknowledgment statements, and consultants must retain project documentation for five years following project completion.