1-RFP4360- West Main Phase III.pdf

REQUEST FOR PROPOSAL

Proposal No.: RFP4360

Subject: Consultant for Architectural/Historic Resources Survey: West Main Phase III

Closing

Date: Proposals must be received no later than 1:30 p.m. on March 10, 2026. Proposals should be submitted electronically through Bonfire.

Proposals will also be accepted at the following address with the bid number and subject indicated on the envelope:

Office of the Purchasing Agent

City of Jefferson

320 E McCarty St

Jefferson City, MO 65101

Purchasing

Agent: Megan Stephenson

Mstephenson@jeffersoncitymo.gov

573-634-6324 mailto:Mstephenson@jeffersoncitymo.gov

REQUEST FOR PROPOSALS

Consultant for Architectural/Historic Resources Survey: West Main Phase III

FOR CITY OF JEFFERSON

1. REQUEST FOR PROPOSAL

A. Introduction

The City of Jefferson will hire an architectural historian (herein referred to as “consultant”) who meets the

Secretary of the Interior’s Professional Qualifications to conduct a reconnaissance level architectural survey of the Jefferson Heights, Wolfss, Carlin’s Addition, and High Point Place subdivisions. It is the third phase of a multi-phase survey of the West Main neighborhood. The boundaries were selected by the

City of Jefferson in consultation with the State Historic Preservation Office. The approximately 63-acre survey area is a residential area that includes approximately 180 primary properties. See Exhibit 2 for a map, boundary description, and boundary justification of the survey areas. The survey will be titled “West

Main Survey Phase III” and numbered CO-AS-011.

A reconnaissance-level survey will permit the evaluation of the properties within the survey boundary in order to determine their eligibility for listing on the National Register of Historic Places. The Jefferson

Heights, Wolfss, Carlin’s Addition, and High Point Place subdivisions have not previously been surveyed.

They are a collection of working-class homes built in the late 19th and early 20th centuries. A survey is being conducted to ensure the City of Jefferson has the most accurate, up-to-date information on identified historic buildings and their condition to help with planning and preservation efforts. This survey will include recommendations for future preservation activities, including but not limited to identifying properties eligible for the National Register of Historic Places.

The City is soliciting sealed proposals for the services described in these specifications. The Request for

Proposal (RFP) provides information concerning the objectives, scope, general methodology, conduct of the services, and instructions for submitting a proposal.

B. Notice to Proposers

Before submitting the response, each Proposer shall become fully informed as to the extent and character of the work required.

No consideration will be granted for any alleged misunderstanding of the equipment to be used or services to be required, it being understood that the submission of a proposal is an agreement to all items and conditions referred to herein.

C. Pre-Proposal Conference

There will be no pre-proposal conference.

If a Proposer would like to set up a meeting to clarify any information, please send a request to Megan

Stephenson (mstephenson@jeffersoncitymo.gov). Any questions answered will be released as an addendum.

Questions regarding the RFP specifications must be directed to Megan Stephenson, mstephenson@jeffersoncitymo.gov, 573-634-6324.

2. SCOPE OF WORK

A. Consultant Selection Process mailto:mstephenson@jeffersoncitymo.gov mailto:mstephenson@jeffersoncitymo.gov

The City of Jefferson will hire a professional who meets the Secretary of the Interior’s Professional

Qualifications Standards for a historian or architectural historian, as outlined in Exhibit 1, to conduct the survey. The Request for Proposal (RFP) sent to consultants shall include a copy of Attachment A: Scope, Purpose and Description of Grant Activities, the Milestone Schedule, and Exhibit 3 from the Grant

Agreement with budgetary information removed. Pursuant to 2 CFR 200.332, the sub-recipient shall require the language of the certification and terms applicable to financial assistance awards to be included in sub-award documents at all tiers, and sub-recipients shall certify and disclose accordingly. All contractual deadlines with the consultant shall not conflict with milestone deadlines set in the grant agreement.

The consultant selection process shall produce the following products:

1. Submit a draft of the RFP for review prior to the initiation of the bid process.

2. Submit documentation of the consultant selection process and a draft of the consultant contract prior to signature. This documentation includes:

a) Indication of who the RFP was sent to and when. The recipients must include firms listed in the Missouri Office of Equal Opportunity’s Minority & Women Owned Businesses database https://apps1.mo.gov/MWBCertifiedFirms/.

b) Copies of all responses received (proposals and responses of no bid)

c) Score sheets/an explanation for why a consultant was chosen

d) The unsigned draft consultant contract noted above

3. Submit a copy of the signed consultant contract.

Proposals should be submitted electronically through Bonfire (https://jeffersoncitymo.bonfirehub.com).

Proposals may also be submitted via hard-copy to the following address. Hard-copy proposals should have the proposal number (RFP4360) indicated on the outside of the envelope.

Purchasing Agent

320 E. McCarty Street

Jefferson City, MO 65101

Regardless of submittal method, proposals must be received no later than 1:30 p.m. on March 10, 2026.

Proposals received after this date and time will not be considered.

B. Reconnaissance Level Survey

The consultant shall conduct a reconnaissance level architectural survey in the approximately 63-acre area in the City of Jefferson (see Exhibit 2). The survey will be completed following the State Historic Preservation

Office’s “Standards for Professional Architectural and Historic Surveys” and “Instructions for Completing the

General Architectural Survey Form” included as Exhibits 3 and 4 and available on the SHPO’s website

(https://mostateparks.com/page/85651/standards-professional-architectural-and-historic-surveys and https://mostateparks.com/sites/mostateparks/files/ArchitecturalSurveyInstructions.pdf).

Before starting work, the consultant and the city will schedule a time with the HPF Grant Manager or their designee to discuss the level of documentation and how resources will be recorded. This survey will document the existing historic character and conditions of each property within the survey area, provide a historic context for the development of the survey area and make recommendations for future preservation activities, including additional survey recommendations and evaluation of National Register eligibility.

Prior to field work, a research design detailing the methodology and goals of the survey will be submitted in

Word format approved by the HPF Grant Manager or their designee. Once the HPF Grant Manager or their designee approves the research design, a Missouri Architectural/Historic Inventory form will be completed for https://jeffersoncitymo.bonfirehub.com/ https://mostateparks.com/sites/mostateparks/files/ArchitecturalSurveyInstructions.pdf each primary property within the boundary, including any vacant lots. A minimum of 180 survey forms will be completed. Draft and final forms will be submitted in Word format to the HPF Grant Manager or their designee and to the City of Jefferson. Each form will be accompanied by at least one digital photo in JPEG format in color. The number of photos will be determined in consultation with the HPF Grant Manager or their designee. A map will be created that indicates the survey boundaries, property locations, addresses, potential district boundaries, and notation of each property’s status as a contributing or non-contributing resource.

Outbuildings will also be accounted for and assigned a contributing or non-contributing status. Any mapping will be submitted in digital format to the HPF Grant Manager or their designee and the City of Jefferson. The map shall be included in the survey report but must also be submitted as a separate file.

A final survey report will be prepared and submitted in Word format. This report will describe the scope and scale of the survey; provide a methodology of the project; discuss enough historic context for evaluation of the resources under National Register criteria; describe and analyze property types within the resources surveyed;

discuss the rationale for evaluation; and make recommendations for future National Register listings

(individual and districts) and survey activities.

These products are outlined in more detail below. The City of Jefferson Historic Preservation Commission will have an opportunity to review milestone products before they are submitted to the HPF Grant

Manager or their designee.

The reconnaissance level architectural survey of City of Jefferson shall produce the following products:

1. The consultant will set up a time with the HPF Grant Manager or their designee to discuss the level of documentation before work on the project begins. An email documenting the discussion will be sent to the HPF Grant Manager or their designee by the consultant. Drafts of inventory forms will be completed as discussed via this conversation.

2. A completed research design meeting the SHPO’s “Standards for Professional Architectural and Historic Surveys” shall be submitted to the HPF Grant Manager or their designee prior to field work. The research design will describe the scope of the work, rationale of survey boundaries, proposed methodology and expected results and will be submitted in Word format.

3. Submit documentation for the two public information meetings (i.e. press release, newspaper/web advertisement, sign-in sheet). See subsection C for further information on public meetings.

4. SHPO Architectural/Historic Inventory Forms (or other pre-approved survey form) meeting

SHPO’s “Standards for Professional Architectural and Historic Surveys (see Exhibit 3)” and following the “Instructions for Completing the Architectural/Historic Inventory Form (see

Exhibit 4)” shall be completed for each property within the boundary including vacant lots (see

Exhibit 5 for an example of this form). If a property has more than one associated resource, the site plan on the inventory form shall be completed unless a master map showing the accurate orientation of outbuildings in the district is submitted as part of the project. In this case the second page of the survey form may be omitted. The forms shall be submitted in Word format for the HPF Grant Manager or their designee. Incomplete drafts will not be accepted.

5. Digital color photographs of each surveyed property submitted in digital JPEG format. Each digital image must be at least 1600 X 1200 pixels and at least 300 dpi. Draft digital images must be labeled by street address but final digital images files must be labeled according to

National Register standards (i.e. MO_XXX County_Survey Name_0001). Photos will preferably be taken to avoid obstruction from foliage. If a property has a complex footprint, additional photographs will be taken to adequately capture all publically viewable elevations. If a property has secondary resources an additional photograph will be taken for each resource unless the secondary resource is clearly visible in the photograph of the primary resource. If a known outbuilding is not visible from the public right of way, its presence should be indicated on the survey form with an explanation why photography was not possible. The number of photographs will be determined in consultation with the HPF Grant Manager or their designee.

6. A boundary map, separate from the final report. The location of each property inventoried will be indicated on a large-scale (at least 1”=200’) map with addresses and the location of associated outbuildings. The map shall show the survey boundary and boundaries for any potential National Register districts. The contributing status of each property, including outbuildings, must be marked within the recommended historic district boundary (if applicable). Likewise, individually eligible or previously listed properties must be noted. Any mapping will be submitted in digital format. If the boundary map includes building footprints and accurate orientation of any outbuildings, second page of the survey form may be omitted.

7. A survey report meeting SHPO’s “Standards for Professional Architectural and Historic

Surveys” (see Exhibit 3) shall be submitted in Word format. This report will describe the scope and scale of the survey; methodology of the project; a brief history of the development of the surveyed neighborhood(s); provide historic contexts for evaluation of the resources under

National Register criteria as applicable; describe and analyze property types within the resources surveyed; discuss the rationale for evaluation; and make recommendations for future

National Register listings (individual and districts if any) and survey activities. Any recommendations for National Register listing must identify potential areas, levels, and periods of significance, and provide an explanation supporting eligibility.

C. Public Meetings

The grant recipient will conduct a minimum of two public meetings in the City of Jefferson to inform owners of properties within the survey area and the interested public about the goals and scope of the survey project. The first meeting will be held as near to the beginning of the survey as practical and the second meeting will be conducted at the conclusion of the project, when survey results and recommendations will be presented. Meetings should be primarily informative in nature, but may also be used to solicit information from knowledgeable members of the public. The documentation required for the public meeting will include a copy of the public meeting notice, the agenda, and the sign-in sheet or record of attendance.

D. Evaluation and Award

Award will be made to the lowest and best responsible offeror whose proposal conforms to the solicitation that will be most advantageous to the City. In determining lowest and best, the following criteria will be considered.

CRITERIA POINTS

Project Team:

• Qualification, experience, and ability to perform the work;

• Experience, Education, and certifications including availability of personnel who meet 36 CFR 61, professional qualifications

• Unique qualification to perform the work

Capability of Consultant:

• The ability to produce the required documentation within a timely manner

References:

• Consideration of references from current or prior clients for work similar to the work described in this RFP

Cost

• All cost must be included and itemized within the response and shall contain a not-to-exceed total cost

Total 100

Under the provisions of City Code, Section 26A-40, the City reserves the right to conduct negotiations of the proposals received or may award a contract without negotiations.

The City may conduct interviews with Proposers as deemed necessary by the City. The City will provide ample time for scheduling the interviews. Interviews may be held in-person or via video conference.

Upon selection of awardee, the City will issue a formal contract with the selected vendor. A sample contract can be found in Attachment B – Sample Contract.

E. Contract Period

The contract period will be for the time needed for completion as indicated in the proposal, but the work must be completed no later than April 16, 2027.

MILESTONE/PAYMENT SCHEDULE

West Main Phase III Survey: Jefferson Heights, Wolfss, Carlin’s Addition, and High Point Place

Project No. Project No. P25AF01712-002

Milestone Product Date Due Federal

Share Non-Federal Share

#1 Draft RFP and/or RFQ submitted to the HPF Grant Manager or their designee before the bid process is initiated.

1/9/2026 $ 0 $ 0

#2 Documentation of the consultant selection process and a draft of the consultant contract prior to signature submitted to the HPF Grant Manager or their designee for review and approval.

4/3/2026 $ 0 $ 0

#3 Copy of signed consultant contract 4/15/2026 $ 0 $ 0

#4 An email documenting the discussion between the consultant, the City of Jefferson, and the HPF Grants

Manager or their designee

5/1/2026 $ 0 $ 0

#5 Draft research design; Documentation for the first of two public information meetings (meeting date is approximate only).

6/5/2026 $ 0 $ 0

#6 Final research design; Five complete sample inventory forms (and site plans as appropriate) keyed to a base map of the survey area.

8/7/2026 $ 0 $ 0

#7 Fully complete draft inventory forms (and site plans as appropriate), and a survey map.

11/6/2026 Estimated

50% of expenses

Estimated

50% of expenses

#8 Final inventory forms (and site plans as appropriate), maps and photos; submission of draft survey report

2/5/2027 $ 0 $ 0

#9 Final survey report; submission of documentation for the second public meeting (date approximate).

4/9/2027 $ 0 $ 0

#10 Submission of final project report and fiscal data. 5/14/2027 Estimated remaining expenses

Estimated remaining expenses

TOTALS: --- ---

3. GENERAL INFORMATION

A. Subcontractors

Subcontractors may be used by the Offeror in performing any portion of the services requested in this RFP; however, the Offeror will be the sole point of contact, including payment of all charges resulting from the contract, and will be responsible for all services whether or not the Offeror performs them. If subcontractors are used, a statement from each subcontractor must be included in the proposal, signed by an individual authorized to legally bind the subcontractor, and stating the following:

• The subcontractor’s name, mailing address, telephone number, email address, and contact person.

• The general scope of work to be performed by the subcontractor.

• The subcontractor’s willingness to perform for the indicated.

B. Changes in Personnel

The Offeror will notify the City of any changes to the management and professional staff identified in the proposal. The City’s approval will be required before assigning any other management or professional staff to this engagement.

C. Withdrawal of Bids

Proposers may withdraw their bid after depositing with the Purchasing Agent at any time prior to the stipulated time for opening of such bids. Proposals submitted after the opening date may only be withdrawn through submission of a written request due to a significant error(s) or if exposure of proposal information may cause irreparable harm to the proposer.

D. Right to Accept or Reject Bids

The right is hereby reserved to accept or reject all or part of any bid, to waive informalities and to request new bids as the interest of the City may require.

E. Tax Exempt Status

The City of Jefferson is tax-exempt by law. Do not include tax in bidding. A federal tax-exempt certificate will be furnished when requested.

F. Invoicing and Payment

The Contractor shall submit invoices for services to the Planning and Protective Services Department, 320

East McCarty Street, Jefferson City, Missouri 65101. The City shall only be liable for charges as indicated in the final contract. The Contractor may determine the frequency of the billing but shall not be paid more than as indicated in the contract.

G. Restrictive Clause

Proposers must contact the Office of the Purchasing Agent at least five (5) days prior to the bid opening if any of the specification contains restrictive language or requirements that render him unable to bid.

H. Proprietary Products

Any piece of equipment described herein that is a proprietary product, or the use of a manufacturer’s or vendor’s brand name, is referenced with the intent to indicate a standard of design desired by the buyer and shall not be construed to exclude other manufacturer’s products of comparable quality. The buyer reserves the right to determine the quality of the equipment offered.

I. American’s with Disabilities Act

Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request.

J. Federal Work Authorization Program

Proposers that meet the definition of a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, providing services exceeding $5,000, shall maintain enrollment and participation in a federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the contracted services included herein. If the Proposer’s business status changes during the life of the contract to become a business entity as defined in section

285.525, RSMo, pertaining to section 285.530, RSMo, then the Proposer shall, prior to the performance of any services as a business entity under the contract enroll and participate in a federal work authorization program such as E-Verify.

Proposers must, by sworn affidavit and provision of documentation (copy of the E-Verify Memo of

Understanding Electronic Signature Page), affirm their enrollment and participation in a federal work authorization program. Proposers shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. See Attachment B –

Affidavit of Compliance with E-Verify document.

For vendors that are not already enrolled and participating in a federal work authorization program, E-

Verify is an example of this type of program. Information regarding E-Verify is available at https://www.e-verify.gov/.

K. Federal Clauses

The City is a recipient of federal grant funds through the Historic Preservation Fund, administered by the

National Park Service, Department of the Interior and Missouri Department of Natural Resources, State

Historic Preservation Office. Therefore, the grant requirements in Attachment A – Exhibit 6, shall be fully considered in preparing responses and performing work under any resulting award.

K. Insurance Requirements/Contract

Contractors shall provide certificate of insurance in accordance with all requirements shown in the sample contract. See Exhibit 1 - Sample Contract.

Upon acceptance of bid, the contractor shall enter into a contract for this work as outlined by the

City. See Exhibit 1 – Sample Contract.

M. Protest Procedure

For all bids not exempted from the competitive bidding procedures, the City will provide a tabulation of bids and recommendation for award by email to all responding bidders. Bidders wishing to challenge the award decision shall have a specified time, as listed on the recommendation for award, to file a bid protest with the purchasing agent.

The protest must be filed in writing to the purchasing agent and must specify the grounds upon which the protest is based. A valid protest must 1) come from an actual bidder or offeror for the request, and 2) who claim to be the rightful award. That is, protest is not valid if filed by a bidder who cannot show they would be awarded the contract if their protest were accepted.

The purchasing agent will review the protest and issue a written decision. If the bidder disagrees with the decision of the purchasing agent, the decision may be appealed to the finance director.

https://www.e-verify.gov/

The request for appeal must be filed within a specified time, as listed on the protest decision, with the purchasing agent. The request must describe the specific reason for the appeal and is limited to those matters that were raised in the original protest letter.

The finance director will review the protest and issue a written decision. If the bidder is not satisfied, they may ask that their protest be considered by the City Administrator if the award is less than $25,000.00 or the City Council if the award is $25,000.00 or more. Any decision regarding the matter made by the City Administrator or City Council is final.

N. Preference for U.S. Manufactured Goods

On purchases in excess of $25,000, the city shall select products manufactured, assembled or produced in the United States, if quantity, quality, and price are equal. Every contract for public works construction or maintenance in excess of $25,000 shall contain a provision requesting the contractor to use American products in the performance of the contract.

O. Disadvantaged Business Enterprise Statement

Contractors bidding on City contracts funded in whole or in part by assistance from a federal agency shall take the following affirmative steps to assure that small, woman owned, and minority businesses are utilized when possible as sources of supplies, services and construction items.

a. Contractors will submit the name and other information, if any, about their DBE sub-contractors along with their bid submissions.

b. Sufficient and reasonable efforts will be made to use qualified DBE sub-contractors when possible on City contracts.

c. Qualified small, woman owned, and minority businesses will be included on solicitation lists as sub-contractors for City supplies, services, and construction.

d. Qualified small, woman owned, and minority businesses will be solicited whenever they are potential sources.

e. When economically feasible, contractors will divide total requirements into smaller tasks or quantities so as to permit maximum small, woman owned, and minority business participation.

f. Where the requirements permit, contractors will establish delivery schedules which will encourage participation by small, woman owned and minority businesses.

Contractors will use the services and assistance of the Small Business Administration, the Office of Equal Opportunity, and the Community Services Administration.

P. Changes to Bid Documents

Changes to contract documents prior to bidding will be by addendum issued by the city. Prospective

Proposers shall acknowledge receipt of all addenda on bid forms.

Q. Termination

The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the Contractor at least thirty (30) calendar days prior to the effective date of such termination. The Contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination.

R. Laws and Regulations

The Contractor shall perform services in accordance with all applicable state, local and federal statutes and legal requirements in his performance of this contract. In addition, the Proposer’s attention is directed to

City Code, Chapter 17 – Licenses, Taxation and Miscellaneous Business Regulation.

The Contractor must obtain a Jefferson City Business License and be registered and in good standing with the Missouri Secretary of State’s Office.

4. BACKGROUND

The National Historic Preservation Act of 1966, as amended, directs the federal government to assist the

States in carrying out historic preservation activities. The Act authorized the establishment and funding of

State Historic Preservation Offices in order to carry out comprehensive state surveys of historic properties and to nominate significant properties to the National Register of Historic Places. In Missouri, the State

Historic Preservation Office is located within the Department of Natural Resources. Due to limitations in staff size, the Department of Natural Resources carries out survey and nomination activities primarily through a program of federal Historic Preservation Fund (HPF) grant awards to organizations, agencies, local governments, and other parties throughout the state. In concert with federal regulations governing the use of HPF monies, the Department of Natural Resources requires that grant-funded survey and nomination activity be carried out by qualified professionals.

While many organizations, agencies, and local governments may have in-house professional staff qualified to carry out survey and nomination activities, other project sponsors may need to contract with professional historians or architectural historians for those services on a case-by-case basis.

To assist project sponsors in the task of locating qualified historians and architectural historians this

Request for Proposal (RFP) has been developed to identify qualified individuals capable of carrying out this type of work.

5. SPECIAL CONDITIONS

A. As a recipient of a federal subaward, the City of Jefferson is subject to the requirements of 2 CFR

200.1 “Subaward”, 200.101 “Applicability”, and 200.331 “Requirements for pass-through entities.”

B. The procedures and requirements contained herein are subject to applicable laws and regulations, and any changes made to these laws and regulations, subsequent to the execution of this agreement.

In the event that these procedures and requirements conflict with applicable federal laws, regulations and policies, the following order of precedence will prevail:

1. Federal law

2. Code of Federal Regulations

3. Terms and conditions of grant award

4. Historic Preservation Fund Grant Manual

The provisions included herein shall also be applied by the State to subgrantees and contractors performing work under this program.

C. It is agreed that if the project should fall one (1) month behind the milestones, the Missouri

Department of Natural Resources has the right unilaterally to terminate or reduce the dollar amount of this agreement. In addition, if the Department determines that full termination is warranted, the

Department shall be sole authority in determining the amount of compensation owed.

D. All work requiring expertise in history, archaeology, architectural history, architecture, or historic architecture will either be supervised or completed by personnel who meet the

Secretary of the Interior’s Professional Qualifications as listed in Exhibit 1.

E. The City of Jefferson Historic Preservation Commission will have an opportunity to review and comment on milestone products before they are submitted to the HPF Grant Manager or their designee if they so choose. Any Commission comments will be submitted with the corresponding milestone to the HPF Grant Manager or their designee.

F. All grant funded publications, books, brochures and all public meeting notices regarding this grant project (including the app) shall include the following acknowledgement statement:

This material was produced with assistance from the Historic Preservation Fund, administered by the National Park Service, Department of the Interior and Missouri

Department of Natural Resources, State Historic Preservation Office. Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the Department of the Interior or the

Department of Natural Resources, State Historic Preservation Office, nor does the mention of trade names or commercial products constitute endorsement or recommendation.

[The above must by federal law appear in any publication funded by federal monies, including films, videos or slide shows. It may be printed in any size and placed in any location in the publication.]

G. City Responsibilities

The City shall:

1. Assign a representative who will be the main point of contact and oversee the project.

2. Provide access to data, GIS files, reports and staff.

3. Respond timely to information requests.

4. Assist in public engagement coordination.

6. EXHIBITS AND ATTACHMENTS

• Attachment A o Exhibit 1 - The Secretary of the Interior’s Professional Qualifications o Exhibit 2 - Map of the Survey Area, Boundary Description, and Boundary Justification o Exhibit 3 – Standards for Professional Architectural and Historic Surveys o Exhibit 4 – Architectural Survey Form o Exhibit 5 – Instructions for Completing the Survey Inventory Form o Exhibit 6 – Federal Clauses

▪ Missouri Department Natural Resources – Federal Financial Assistance Agreements General

Terms and Conditions

▪ National Park Service Terms and Conditions

• Attachment B – Cost Form

• Attachment C – Sample Contract

• Attachment D – References

• Attachment E – Affidavit of Compliance with E-Verify

• Attachment F – Authority to Execute form

• Attachment G – Anti-Collusion Affidavit

• Attachment H – Certification Regarding Lobbying

• Attachment I – Disadvantaged Business Utilization Agreement

ATTACHMENT A: EXHIBIT 1

The Secretary of the Interior’s Professional Qualifications Published in 48 FR 44738-44739 (1983)

The following requirements are those used by the National Park Service, and have been previously published in the Code of Federal Regulations, 36 CFR Part 61. The qualifications define minimum education and experience required to perform identification, evaluation, registration, and treatment activities. In some cases, additional areas or levels of expertise may be needed, depending on the complexity of the task and the nature of the historic properties involved. In the following definitions, a year of full-time professional experience need not consist of a continuous year of fulltime work but may be made up of discontinuous periods of full-time or part-time work adding up to the equivalent of a year of full-time experience.

History The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following:

1. At least two years of full-time experience in research, writing, teaching, interpretation, or other demonstrable professional activity with an academic institution, historic organization or agency, museum, or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of history.

Archeology The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus:

1. At least one year of full-time professional experience or equivalent specialized training in archeological research, administration or management;

2. At least four months of supervised field and analytic experience in general North American archeology; and

3. Demonstrated ability to carry research to completion.

In addition to these minimum qualifications, a professional in prehistoric archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the prehistoric period. A professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the historic period.

Architectural History The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history; or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following:

1. At least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

Architecture The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full-time experience in architecture; or a State license to practice architecture.

Historic Architecture The minimum professional qualifications historic in architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following:

1. At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field; or

2. At least one year of full-time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects.

ATTACHMENT A: EXHIBIT 2

1.1 Map of the Survey Area, Boundary Description, and Boundary Justification

W. Main Phase III

Cole County, Missouri City of Jefferson, Missouri a North

Parcel data is for assessment purposes only. It is not a legal survey and does not purport to represent a property boundary survey of the parcels shown. It should not be used for conveyances or the establishment of property boundaries. Do not use for navigation.

Printed on 09/27/2021

NOTES:

Jefferson Heights, Wolffs, Carlins Addition, and High Point Place

Boundary Description and Justification

The survey area is bounded on the north by West Main Street and the north parcel boundary of West

Main Street between 1508 and 1320 inclusive; on the East by Hart Street, West High Street, Havana Street, West

McCarty Street to 1121 West McCarty Street inclusive, 1106 and 1103 West Miller Street inclusive and Courtney

Way; on the South by Industrial Drive, and on the west by the parcel line between Ridgewood Dr. and Argonne

St., 1626 W. McCarthy Street inclusive, and 1709 W. Main Street inclusive.

The boundaries are defined by the edges of the Carlins Addition subdivision (1899), High Point Place subdivision (1915), Wolffs subdivision (1917) and the Jefferson Heights subdivision (1946).

ATTACHMENT A: EXHIBIT 3

STANDARDS FOR PROFESSIONAL ARCHITECTURAL AND HISTORIC SURVEYS

Ver. 11/2022

MISSOURI DEPARTMENT OF NATURAL RESOURCES

STATE HISTORIC PRESERVATION OFFICE, P.O. Box 176, Jefferson City, MO 65102

STANDARDS FOR PROFESSIONAL ARCHITECTURAL AND HISTORIC SURVEY

Definition:

Architectural survey is the process of identifying historic resources by location or theme. Surveys create an inventory of buildings, structures, sites, and objects that serve as a basis for local planning activities and historic preservation efforts such as National Register listings.

Standards:

An architectural survey is considered professional by the State Historic Preservation Office (SHPO) only if it meets the following standards:

1. The survey is conducted under the supervision of a qualified 36CFR61 historian or architectural historian.

Information on required qualifications and lists of consultants can be obtained at https://mostateparks.com/page/84241/archaeology‐and‐historic‐preservation‐consultants‐ list‐and‐professional‐qualifications or by contacting SHPO. The list is not comprehensive and is not to be considered a recommendation or assurance of quality work.

2. A research design is completed and submitted to the SHPO for approval.

A research design serves as the plan for conducting the survey and allows the SHPO to make comments or recommendations on a survey project before actual fieldwork begins. The research design must be submitted to the SHPO and approved before further field work begins. In order to prepare the research design, some archival research and initial fieldwork is required. The research design consists of four sections: survey objectives, description of the geographical area to be surveyed, survey methodology, and expected results.

• Survey Objectives

This section of the research design should explain why the survey is being undertaken.

Almost always the ultimate goal will be to identify resources that are eligible for listing in the National Register of Historic Places, but there may also be secondary goals, which should also be included.

• Geographical Description

This is a general description of the survey area’s geography and built environment.

Include a brief summary of the setting outside and within the survey boundary. This would include a generalization of setbacks, major landscape features such as the presence of sidewalks or tree‐lined streets, and a summation of the type of building stock (rural, urban, commercial, residential). The geographical description will justify the selection of the area in which the survey is conducted, including a brief discussion of any known historic contexts. It will also provide the rationale and a verbal description of the survey boundary, including approximate numbers of resources and acreage.

• Methodology

Methodology will almost always be the largest section of the research design.

It will include expected fieldwork practices, such as the methods the surveyor plans to utilize when identifying resources. It will note the personnel involved in the project and what components of the survey they are responsible for (this is especially important if

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using assistance from volunteers or other persons who may not qualify as a professional.) The methodology will discuss where the survey begins and why and how it will progress. Most importantly, it will define which resources will be surveyed. For example, a survey may provide an inventory form for every resource within a survey boundary or only those of a specific style or type if the survey is thematic. In addition to fieldwork practices, the methodology will discuss initial archival research and identify future sources of information. Local resources such as libraries, historic societies, and city offices must be included as a point of research. SHPO additionally recommends collecting oral histories from local residents where possible. Oral history is a particularly useful resource in small communities that may not have a lot of archival information available. The survey products (inventory forms, photography, maps, and the survey report) should also be described in this section, including their number and their recipients (SHPO, an agency, a town, etc.) Finally, the methodology should discuss any anticipated problems and how they will be addressed (foliage is obscuring resources for photography, lack of archival research available, strain on funding or time, etc.

• Expected Results

The research design will conclude with the projected results of the survey including potential National Register districts and individually eligible buildings. Expectations about the kind, number, character and condition of historic properties should be presented. Anticipated historic and/or development contexts should also be discussed in this section.

3. The public is notified.

There must be some form of notification to the public and/or residents within the survey boundaries. Postcards or other mailings, public meetings, newspaper announcements are all forms of public notification. The appropriate type of notification will depend on the scope of the survey project and may be determined via consultation with the SHPO. Generally, professional surveys require two public meetings. The initial meeting is at the beginning of the project. It is conducted to explain the survey process, answer questions, and collect information (oral history) and feedback from residents. The final meeting occurs at the end of the project to present the survey results and address any additional concerns or questions members of the public may have. SHPO additionally recommends that surveyors carry handouts explaining the project while conducting fieldwork. These are for the benefit of property owners who may inquire why their building is being photographed and assessed. In addition to the public, local officials and historic societies/groups should be notified as a courtesy. Likewise it is a good idea to let local law enforcement know about the project, especially during fieldwork (which helps to avoid “suspicious person” calls.)

4. Architectural/Historic Inventory Forms issued by the SHPO are used in the survey.

The SHPO’s Architectural/Historic Inventory Form, or another form approved in advance by

SHPO, must be used for each surveyed resource. The number and type of resources surveyed will vary depending on the scope of the project and the type of survey (thematic, rural, urban, etc.). The amount of information provided on the survey form will depend on the level of survey

(reconnaissance level surveys record fundamental information derived from fieldwork whereas

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intensive level surveys include information from fieldwork and historic research) and is determined via consultations with the SHPO. For architectural surveys the following fields must be completed on the inventory form, regardless of the level of survey:

1. Survey No. (Provided by the SHPO) 28. No. of bays (first floor)

2. Survey name 29. Roof type

3. County 31. Chimney placement

4. Address 33. Exterior wall cladding

5. City (check vicinity if rural) 34. Foundation material 11B. Current use 36. Front porch type/placement

12. Construction date 37. Windows

18. Previously Surveyed/NR listed 40. No. of outbuildings*

20. National Register eligible 41. Architectural description**

23. Category of Property 43. Form prepared by 24/25. Property type and/or style 44. Survey date

26. Plan shape Page 2: Site Map/plan***

27. No. of stories Page 2: Photographer***

*If outbuildings are present, briefly describe them in field #40. Also include parking lots with capacities over six vehicles. In addition, note the National Register eligibility for each resource in this field

(i.e., two outbuildings: one contributing garage, one non‐contributing modern shed).

**The level of description will vary depending on the scope of the project; however, an architectural description (field #41) must minimally note: fenestration, number of stories, porch, window types

(three‐over‐one, one‐over‐one, casement, etc.), if windows and doors appear to be historic, wall cladding, roof shape, and any prominent architectural features (towers, brackets, dormers, parapets, etc.). The description should be detailed enough to identify the building if the photo were lost.

*** The site plan must generally be completed on the survey form if there are outbuildings. However, if a master map is submitted that provides the buildings’ present‐day footprints and accurate location of outbuildings, the site plan on the form may be left blank. The photographer’s name and date of photograph can be placed in field 43, and page 2 can be removed.

Refer to the Instructions for Completing the Architectural/Historic Inventory Forms at https://mostateparks.com/sites/mostateparks/files/ArchitecturalSurveyInstructions.pdf before conducting fieldwork. Please remember, consistency is vital to the completion of a successful survey.

Take care to use consistent terminology when considering factors such as architectural style, type, and exterior wall cladding. Likewise, the criteria for defining the number of bays, stories, and window pane arrangement should be uniform. Most importantly, a consistent framework for evaluating a resource’s integrity and condition is necessary. This is especially true when considering potential National Register districts and their contributing/noncontributing resources.

5. At least one photo is provided to the SHPO for each primary resource.

Photos must clearly show the historic resource. Three‐quarter views that capture the primary façade and a secondary elevation are preferred. At least one photo is required for each inventory form. Additional photos may be submitted of architectural details or other important

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elevations. Properties consisting of more than one resource will include at least one photograph of each secondary resource in addition to the primary resource, unless the secondary resource is clearly visible in the photograph of the primary resource. Photos must be taken from the public right‐of‐way. If a resource is not visible from the public right‐of‐way permission must be granted by the property owner (an effort must be made to ask). If the property owner refuses access, note it on the architectural/historic inventory form (either in field #40 or #41 as appropriate.)

Individual safety always takes priority. Do not attempt to take photos or conduct other fieldwork in dangerous situations or environments.

Photos must be submitted in digital format at a minimum 1600 by 1200 pixels and saved in color in JPEG format. For any final photos, label each digital image as "MO_County_Survey Name_001" The number at the end of the label should correspond to the associated survey form number. If there is more than one photo per form add a letter at the end of the label (MO_County_Survey Name_001A, MO_County_Survey Name_001B, etc.).

6. A map with exact survey boundaries is included in the survey project.

The location of each property inventoried will be indicated on a large scale (at least 1” = 200’) map. It must be separate from the final report and provide clear survey boundaries. A legend, north arrow, and name of the survey must be included on the map. Boundaries for any potential historic districts must be provided, either on the central map or one or more additional maps as appropriate. The contributing status of each property must be marked within the recommended historic district boundary (if applicable.) Likewise, individually eligible properties must be noted.

A master map that includes current footprints of the primary resource and any associated resources and shows their spatial relationship is preferred. If a master map is submitted, the site plan on the survey forms may be left blank.

7. A final survey report is submitted to the SHPO for approval.

A survey report discusses the results of the survey as well as the actual methodology and resources utilized in the project. The report has the same four primary sections as the research design: objectives, methodology, geographical description, and results. However, it will also include a recommendations section and, if the survey is intensive, a historic context section. A detailed table of contents should be provided at the beginning of the survey report.

• Objectives

The objectives should generally be the same as those in the…